Workplace & Operations Manager

Job Description
OverIT at a glance
OverIT is a global Software-as-a-Service (SaaS) company with a strong presence in North America and Europe. We empower organizations in the power, utility, telco, and transportation industries to manage their mission-critical infrastructures efficiently and safely through cutting-edge Field Service Management software solutions. At OverIT, we leverage advanced technologies like ML (Machine Learning), AR (Augmented Reality), IoT (Internet of Things), and GIS (Geographic Information System) to help ensure the infrastructures essential to our daily lives are always on. If you want to be part of a top technology brand, join us!

You will be part of the HR team, working closely with People, Workplace and leadership stakeholders. This role combines operational ownership, workplace experience and event management, with strong exposure and support within a structured and international HR organization.

• 5+ years of experience in workplace, facilities, operations, event management or similar roles
• Strong organizational skills and the ability to manage complexity with method and rigor

• Solid analytical mindset, with the ability to read, understand and evaluate information with sound judgment

• Experience in managing vendors, contracts and basic contractual documentation

• Professional standing and confidence in interacting with senior stakeholders and external partners

• Clear and effective communication skills, with the ability to produce well-structured written communications (emails, documentation) and deliver clear, concise presentations to different stakeholders

• Ability to balance operational execution and coordination activities (events, services, logistics)

• High level of autonomy, reliability, and sense of responsibility

• Smart, pragmatic, and solution-oriented mindset

• Excellent command of English and Italian (written and spoken)

• Availability to work on-site (approx. 20- 40% per week) across OverIT Italian offices: Milan, Rome, Fiume Veneto, and Udine
  

What you’ll do 

• Own and manage workplace and facilities operations across OverIT sites in Italy, coordinating activities also with international offices in the UK and the US

• Ensure a regular on-site presence in one of the Italian offices, based on operational needs

• Act as the primary point of contact for all day-to-day workplace and facilities matters across sites

• Own and manage workplace- and site-related budgets, ensuring accurate cost tracking, invoice validation, and financial control of operational expenses

• Manage relationships with external vendors and service providers, including scouting and assessment of new partners, contract negotiations and renewals, service performance monitoring, and effective stakeholder management

• Plan, lead, and execute internal events and initiatives (recurring and company-wide), ensuring high quality, organization, and impact on engagement

• Partner closely with the HR team to support onboarding and employee experience from a workplace perspective

• Ensure offices operate smoothly daily, proactively identifying issues and driving solutions

• Track site-related costs, invoices, and operational expenses with accuracy

• Ensure compliance with health, safety, and workplace standards

• Continuously improve workplace processes through structured analysis and practical, effective solutions
  

What we offer

• OverIT is a unique transformation project in the SaaS space arena, full of ambition to scale and grow globally.

• International culture and environment with the opportunity to partner with an outstanding group of people and professionals who joined the company to scale and succeed.

• A career-defining opportunity with full exposure to two leading private equity firms.

At OverIT we value diversity and are committed to equal employment opportunities regardless of religion, age, disability, sexual orientation, gender perception or identity, ethnicity, or place of origin.