Warehouse Administrator

Job Description

At Vertiv, we’re on a mission to empower the people that will power the future. From a simple swipe to life‑changing medicines, from push notifications to generative AI, we design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in sales, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.

We are seeking a Warehousing Coordinator to join our dynamic team in Piove di Sacco (PD), Italy . You will manage office administrative and accounting activities in collaboration with the Warehouse / Shipping Manager, aiming to achieve and maintain efficiency and effectiveness targets while complying with safety and environmental standards. This includes ensuring inventory, accounting, and procedural accuracy within required volumes, order fulfillment lead times, and quality standards.

Responsibilities

• Execute and monitor IT transactions on ERP and WMS, managing anomalies such as inbound and outbound transactions, picking, delivery notes, customs documentation requests, transfers, inventories, locations, and non‑conformities.
• Manage and maintain the archive of the above documents, ensuring it is up to date and properly organized.
• Handle administrative and accounting aspects of non‑conformities, subcontracting accounts, consignment stock, and loan‑for‑use processes, complying with regulations and internal procedures.
• Interface with internal departments (Production, Purchasing, Engineering, Administration, Accounting, Quality) and suppliers, based on received information and defined procedures.
• Collaborate with the Manager in coordinating Warehouse and Shipping activities, entering required information into logistics partners’ portals to execute shipments, and liaising with OPC and/or other departments to ensure timely dispatch of documents and goods.
• Specifically manage the CSW Service Spare Parts Warehouse, including spare parts shipments across Europe, the Middle East, and Africa for all Vertiv products, in cooperation with the Central Spares Logistics team in Bratislava, ensuring a high level of service to customers within agreed timelines.
• Support the monitoring and management of warehouse KPIs, including scrap value, inventory turnover, and inventory accuracy.
• Support safety and environmental activities, including documentation and supervision of compliance with departmental procedures.
• Operate in accordance with ITC regulations, meeting role requirements related to Export Compliance, Import Compliance, EU Arrivals and Dispatching, and Supply Chain Security.

What will make you successful?

• High school diploma in administration or logistics, or vocational school diploma with at least two years of experience in accounting/administrative roles within Warehouse and/or Shipping environments.
• Knowledge of administrative and accounting procedures, preferably including customs‑related aspects, within Warehouse and Shipping operations.
• At least one year of experience in administrative and accounting activities in Warehouse and Shipping.
• User‑level knowledge of information management systems, including ERP (Oracle) and Microsoft Office.
• Written and spoken English proficiency, required to interact with colleagues and departments from different countries.
• Knowledge of Warehouse Management Systems (WMS), preferably Stock System.
• Knowledge of safety, environmental, and quality regulations and procedures in Warehouse and Shipping environments.

Our Core Principals

Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

Our Strategic Priorities

• Customer Focus
• Operational Excellence
• High‑Performance Culture
• Innovation
• Financial Strength

Our Behaviors

• Own It
• Act With Urgency
• Foster a Customer‑First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development

Equal Opportunity Employer

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity/ expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to

Work Authorization

This position requires legal authorization to work in the country where it is located. No sponsorship will be provided. Individuals with temporary visas that are not eligible in the local jurisdiction are not eligible for hire.

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