Warehouse Administration Specialist

Dolce & Gabbana, a global leader in the fashion luxury industry, is offering an exceptional opportunity for professional growth in the role of Warehouse Administration Specialist , based at our Milan Headquarters. The selected candidate will be responsible for ensuring efficientend-to-end logistics coordination — from planning to post-event — forPret-à-Porter and Alta Moda events,collaborations with licensees, and othercorporate activities, both nationally and internationally. This role operates in alignment with project inputs defined and approved by theGlobal Marketing & CommunicationandCreative Direction, and in full compliance withDolce & Gabbana’s brand guidelines.

Main activities and Responsibilities :

• Coordinate the logistics process across all event phases (design, production, execution, post-production), based on project manager input, with a focus on transportation planning and route validation in collaboration with the Logistics Department;
• Oversee, update and setup inbound/outbound logistics plan at the events location;
• Identify, assess and liaise with logistics service providers (e.g., transport, loading/unloading warehouse rental) for supplier selection;
• Participate to tender, preparing documentation and analyzing data to present the most competitive proposal;
• Monitor logistics costs from budgeting to final invoicing, approving changes in alignment with the project manager;
• Interface with stakeholders to assess logistics needs and provide continuous updates, ensuring timely and compliant delivery of materials;
• Prepare transport documentation and ensure proper tracking and reporting in coordination with the relevant internal departments;
• Liase with logistics services provided by external production agencies, ensuring alignment with the agreed roadmap;
• Manage post-event insurance reimbursements where applicable;
• Ensure correct asset registration and inventory of furniture/setups liaising with Dolce & Gabbana’s Administration Office;
• Provide back-office support (e.g., archiving quotes/orders/invoices, managing delivery notes and purchase orders);
• Search innovative logistics solutions and new suppliers, in order to provide logistic efficiency improvements for Dolce & Gabbana events.

Key requirements & competencies:

• Minimum 5 years of experience in similar roles within the fashion luxury industry;
• Advanced knowledge of Microsoft Office and SAP, familiarity with other ERP systems is a plus;
• Strong understanding of logistics flows in the planning and execution of large-scale events;
• Fluent in written and spoken English;
• Excellent communication skills with both internal and external stakeholders, respecting corporate processes and responsibilities;
• Problem solving skill and ability to work under preassure;
• Flexibility to business travel.

Location: Italy, Milan