Travel Operator

APPLICATION CLOSING DATE: September 9th, 2025

Human Technopole (HT) is an interdisciplinary life science research institute, created and supported by the Italian Government, with the aim of developing innovative strategies to improve human health. HT is composed of five Centers: Neurogenomics, Computational Biology, Structural Biology, Genomics, and Health Data Science. The Centers work together to enable interdisciplinary research and to create an open, collaborative environment that will help promote life science research both nationally and internationally.

About the role

The Travel Operator will be part of the Administration Department will report directly to the Chief Administrative Officer (CAO). The Travel Operator is responsible for coordinating and managing travel arrangements for HT staff and guests ensuring efficient, cost-effective, and compliant travel services. This role includes booking transportation, accommodations, and handling travel documentation while providing high-quality support to travelers before, during, and after their trips.

Key tasks and responsibilities

• Organize and book business travel (e.g. flights, accommodations, local transportation) for HT employees and guests.
• Assist in the registration, processing, and reimbursement of travel and mission expenses.
• Maintain accurate travel and expense records and contribute to monthly reconciliation.
• Support the setup and operation of the SAP Concur system for travel and expense tracking.
• Provide professional support to travelers before, during, and after their trips.
• Collaborate with suppliers and internal stakeholders to ensure smooth operations.
• Contribute in organizing events.

Essential requirements

• Bachelor’s degree or diploma in Business Administration, Hospitality Management, or related field (or equivalent experience).
• Previous experience in managing in-house business travel.
• Fluency in English (spoken and written).

Preferred requirements

• Experience with travel booking tools and/or SAP Concur.
• Knowledge of Italian.

Organizational and social skills

• Strong communication and organizational skills.
• Service-oriented mindset and team-working ability.
• Excellent multitasking and problem-solving abilities.

Application Instructions

To apply, please send the following:

- A CV.

- A motivation letter in English relating your track record to the specifics of the call.

Why Human Technopole

HT seeks scientific excellence and recruits top talents through international, open calls. Our working environment is international, friendly, and inclusive. We encourage collaboration across disciplines and provide continuous training opportunities, including scientific courses, conferences, and workshops. We value diversity and are committed to fostering a supportive and inclusive workplace for all.

Main benefits

• Welfare plans.
• Meal delivery service.
• Work-life balance provisions.
• Italian language training for foreigners.
• Parental leave (up to 1 year) and additional support for new parents.
• Flexible working hours and remote working policy.
• Relocation support.
• Tax benefits when relocating to Italy.

Special consideration will be given to candidates belonging to protected categories (L. 68/99).

- Number of positions offered: 1

- Contract offered: CCNL Chimico Farmaceutico, 2 years fixed term contract – Employee Level

- Location: Milan, Italy

“The Foundation reserves the right, at its sole discretion, to extend, suspend, modify, revoke, or cancel this job posting without giving rise to any rights or claims whatsoever in favour of the candidates; the Foundation reserves, however, the right not to proceed with the awarding of the above-described assignment due to the effect of supervening regulatory provisions and/or obstructive circumstances”.