Studio Assistant
Descrizione dell'offerta
Location: Kevin Francis Gray Studio, Pietrasanta, Italia / Kevin Francis Gray Studio, London, UK
Duration: 9 months
Days and hours: Monday-Friday, 9:00-18:00
Salary: competitive, depending on experience
Kevin Francis Gray Studio is seeking a proactive, highly organised Studio Assistant to support the administrative and operational management of the studio during a maternity cover period. The successful candidate will maintain and support existing systems and workflows already established within the studio.
This role provides hands-on experience in the operational management of an international artist studio, including studio coordination, database and archive maintenance, financial administration, and production and exhibition support.
Key Responsibilities:
Studio Operations & Coordination
• Act as the main point of contact between the Artist, artisans, fabricators, suppliers, galleries, and partners.
• Oversee daily studio administration and ensure operational continuity.
• Track project timelines, priorities, and deadlines to maintain workflow efficiency.
• Maintain organised studio systems, records, and documentation.
Financial Administration
• Process outgoing and incoming payments
• Keep accurate records of invoices, receipts, payments, studio expenditures, and work production costs.
• Support financial tracking and budget monitoring.
• Prepare financial documentation for accountants in the UK and Italy.
Project & Production Support
• Assist with artworks, commissions, and exhibitions from planning through completion.
• Coordinate production with artisans and fabricators, tracking schedules, progress, and costs.
• Support artwork logistics, including packing, shipping, transport, and installation.
Database, Archive & Inventory
• Maintain accurate artwork and contact databases.
• Organise and maintain physical and digital archives.
Administrative & Studio Support
• Provide personal and organisational support to the Artist as needed.
• Contribute to the daily maintenance of the Studio space by organising materials and supplies.
Communications, Press & Online Presence
• Maintain organised records of contacts and press materials.
• Assist with website updates and social media content when required.
Requirements:
• Proficient in English and Italian
• Proactive problem-solver, highly organised, adaptable to fast-paced environments and shifting tasks.
• Strong writing, proofreading, and attention to detail.
• Proficient with Microsoft Office Suite and Adobe Editor
• Occasional travel may be required.
• Minor physical work involved, including handling and organising artworks and studio materials.
• Degree in Art History or a related arts discipline preferred but not essential.
• This role is fully on-site, either at the Pietrasanta or London Studios.