Senior Payroll Coordinator

A global leader in applied safety science, UL Solutions transforms safety, security, and sustainability challenges into opportunities for customers in more than 100 countries. UL Solutions delivers testing, inspection, and certification services, along with software products and advisory offerings that support our customers' product innovation and business growth. The UL Certification Marks serve as a recognized symbol of trust in our customers' products and reflect an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.

Did you know that UL Solutions was founded in 1894? For the last 130 years, we have been supporting our customers using the newest technology and our strong expertise to help make the world a safer place!

Reporting to the Payroll Supervisor, our Senior Payroll Coordinator will autonomously run end-to-end payroll cycles, verify payroll data, assist in balancing and reconciliation of payroll-related general ledger accounts, and manage the garnishment process working with our payroll provider.

Responsibilities

1. Input data into the payroll system as needed. Verify the accuracy of manual data entry through balancing and comparison for differences.
2. Run payroll cycles according to the schedule. Resolve out-of-balance conditions through research.
3. Assist the Payroll Manager in reconciliation of the Payroll Register with Oracle HCM.
4. Participate in testing functionality during upgrades. Assist in year-end and year-begin processes.
5. Perform testing setup and maintenance on earning codes, deduction codes, and imports.
6. Load payroll disbursements to the bank and coordinate funding with Accounting.
7. Process garnishments with the payroll provider. Communicate with employees regarding payroll-related matters as needed.
8. Perform tax registrations as required.
9. Handle project assignments such as onboarding acquisitions, system integration, continuous service, and process improvements.

Qualifications

1. University Degree in Accounting, Finance, or a related discipline.
2. Around 5 years of directly related experience in payroll administration or HR operations, with exposure to payroll systems and processes.
3. At least B2 / C1 level of English language proficiency.
4. Working knowledge of payroll and accounting practices and procedures.
5. Familiarity with Payroll / HRIS systems, including report writing.
6. Expert knowledge of federal, state, and local tax codes.
7. Strong attention to detail and accuracy, with the ability to handle sensitive and confidential information.
8. Excellent communication and interpersonal skills to collaborate effectively with cross-functional teams and external vendors.

Required Experience: Senior IC

Key Skills

Employment Type: Full Time

Experience: 5+ years

Vacancy: 1

Location: Milan, Lombardy, Italy

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