Senior Executive Assistant

We are looking for a Senior Executive Assistant to join our IonQ Italia / Special Projects Team at IonQ.

In this role, you will be responsible for enabling executive effectiveness, driving operational coordination, and ensuring seamless execution of strategic initiatives across IonQ Italia, contributing to the team’s mission of building and scaling IonQ’s presence in Italy while advancing quantum computing and quantum networking capabilities.

You’ll play an important part in shaping executive workflows, communication processes, stakeholder coordination, and operational systems that support our work in building the world’s most advanced quantum systems.

Responsibilities:

In this position, you will work on executive scheduling, stakeholder coordination, travel logistics, meeting preparation, documentation, and strategic initiative tracking, supporting the effective delivery of IonQ Italia’s operational and growth objectives.

You’ll have the opportunity to improve executive efficiency, accelerate strategic execution, and strengthen cross-functional alignment, contributing directly to the success of IonQ Italia’s expansion, partnerships, and research initiatives.

Key responsibilities include:

• Managing complex executive calendars and prioritizing high-impact meetings
• Coordinating domestic and international travel logistics
• Preparing executive briefing materials, presentations, and meeting summaries
• Tracking action items across strategic initiatives and ensuring follow-through
• Organizing leadership meetings and maintaining structured documentation
• Supporting contract processing and document management
• Experience organizing events

Requirements:

To be successful, you will need strong executive support experience within a fast-paced, international, and technology-driven environment. We’re looking for someone who can anticipate needs, operate independently, manage competing priorities, maintain confidentiality, and contribute effectively within a fast-moving, highly technical team.

You’d be a great fit with:

• 5+ years supporting senior executives or C-level leaders
• Experience in high-growth technology, research, or international organizations
• Fluency in Italian and English (written and spoken)
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Advanced proficiency in Microsoft Office, Google Workspace, and presentation tools
• Experience coordinating cross-border stakeholders and complex scheduling