Receptionist & HQ Executive Assistant

Job Title: Receptionist & HQ Executive Assistant

Location: Milano, Corso di Porta Vittoria 9

Contract Type: Full Time – permanent contract

Job Description

We are looking for a proactive, solution oriented and positive team player to join Galileo Global Education Italia srl as a Receptionist & HQ Executive Assistant to support our executive team and oversee key headquarters operations. This dual role combines front-office reception tasks with executive support functions and international event coordination.

Key Responsibilities

Executive Support:

• Manage the calendars and meeting schedules of the Company’s directors, as well as prepare their expense reports.
• Coordinate national and international business trips.

Office Management & Reception:

• Manage company purchase orders and replenish office supplies, including stationery and coffee corner essentials.
• Welcome guests and manage front-desk responsibilities at HQ.

Event Planning & Coordination:

• Organize corporate events across various international locations.
• Travel globally (approximately 1–3 times per year) to support onsite event execution and logistics.

Requirements

• Proficiency in English (both spoken and written); French is a great plus.
• Excellent organizational skills.
• Comfortable with technology and online tools for scheduling, booking, and reporting.
• A passion for international travel (1–3 times per year) and the curiosity for working across different cultures.
• Positive mindset, problem-solving and Emotional Intelligence

You will be part of a dynamic international environment, supporting senior leadership and playing a central role in office operations and global events. This role offers a broad scope of activities, autonomy, and the opportunity to grow within a collaborative, fast-paced environment while gaining valuable international experience.