Receptionist and Team Assistant (Maternity Leave Replacement)

Receptionist and Team Assistant (Maternity Leave Replacement)

Starting: February 2026

This role would suit a highly motivated individual who thrives working in a fast-paced working environment, is super organized and possesses excellent attention to detail in providing a high-level support function.

This multifacted role will involve:

• Being a point of reference for front office activities, managing phone, email contact and correspondence with suppliers and other external stakeholders
• Assisting in the co-ordination, booking and preparation of meeting rooms
• Meeting and greeting guests
• Maintaining a tidy, clean and efficient office, helping to ensure it runs smoothly and effectively at all times
• Extensive diary management and co-ordination of internal and external meetings (both virtually and in-person) across multiple time zones
• Booking international travel, including flights, train tickets, hotels and cars
• Organizing and purchasing office stationery and supplies
• Supporting the team on daily tasks (post office, couriers etc.)
• Collecting employees’ receipts, check them accurately and follow up/monitor employees to ensure that receipts are delivered on time
• Maintaining financial files and records in an organized way
• Compiling documents and presentations

What we are looking for:

• Excellent time management skills and ability to prioritize assignments
• Organized, proactive and detail orientated
• Confidence to interact with high-profile clients, excellent verbal and written communication and inter-personal skills
• Thrives in a fast-paced and dynamic working environment, works well under pressure
• Desire to learn about the organization and team
• Willingness to work in a close-knit team, assisting and supporting the other assistants when needed
• Quick learner, ability to multi-task and use own initiative, self-motivated and problem solverIT skills: Advanced Word, Excel, Outlook and PowerPoin
• 1+ years Admin, PA or Office management experience
• Fluent in English

Apply now at:

Ref. RECEPTIONIST AND TEAM ASSISTANT