Project Service Manager

Overview

Position: Project Services Manager
Location: Milan, Italy
Reporting To: Project General Manager

We are seeking an experienced Project Services Manager to support a major offshore oil and gas project. The role is based in Milan, and candidates must have the right to work in Italy.

Key Responsibilities

Project Support & Coordination

• Manage project services activities, including cost control, planning, logistics, procurement support, and document control.
• Coordinate support teams during engineering, procurement, construction, installation, and commissioning phases.
• Develop and maintain project services plans and procedures.

Cost & Budget Management

• Oversee project cost control and forecasting.
• Monitor budgets and identify cost variances.
• Prepare regular cost and financial reports.

Planning & Scheduling

• Manage project schedules across all phases.
• Integrate contractor schedules into the overall project plan.
• Monitor progress and highlight risks or delays.

Procurement & Contract Support

• Work with procurement teams to ensure timely delivery of materials and services.
• Support contract administration and monitor contractor performance.
• Maintain supplier documentation and records.

Logistics & Offshore Coordination

• Coordinate personnel, equipment, and material movements to offshore and onshore locations.
• Oversee transportation, customs, and marine logistics activities.
• Ensure operational requirements are considered in project planning.

Document Control & Reporting

• Manage project document control processes.
• Ensure contractual documentation requirements are met.
• Prepare regular project reports for management and stakeholders.

HSE & Compliance

• Ensure compliance with health, safety, environmental, and regulatory requirements.
• Promote a strong safety culture across the project team.

Project Lifecycle Responsibilities

• Planning: Develop schedules, budgets, and logistics plans.
• Execution: Oversee project controls, procurement support, and offshore coordination activities.
• Monitoring: Track cost, schedule, and performance against project objectives.
• Compliance: Ensure adherence to project procedures, contracts, and regulatory requirements.

Requirements

• Bachelor’s degree from an accredited university.
• Minimum 15 years of experience in project services or project controls.
• At least 5 years of offshore experience, including 3-5 recent years on offshore projects.
• Excellent written and spoken English.
• Strong leadership and team management skills.
• Excellent organisational and time management abilities.
• Strong analytical and problem-solving skills.
• Effective communication and stakeholder management capabilities.
• Ability to perform in fast-paced, high-pressure project environments.