Project Buyer

Project Buyer

Site: Bisceglie, Milano area (Italy)

Mission: procure goods and services for industrial projects in Italy, Iberia, and France

Responsibilities

• Under the supervision of the Projects Procurement Manager (PPM), carry out bidding processes for goods and services according to the project requirements (scope, schedule and budget)
• Negotiate terms and conditions with suppliers
• Liaise with suppliers during order execution (“expediting”) to ensure the on-time delivery of goods and services

Main Tasks

• Prior to the purchase order; based on specifications provided by project teams and the project schedule
• For certain purchases, build a panel of suppliers
• Build a request for quotation file and send it out through Wise tool
• Answer questions from potential suppliers; collect offers from them
• With technical input from the project teams, coordinate the technical and commercial bid evaluation and build comparison tables to facilitate the decision process
• Negotiate commercial terms and conditions (if necessary, draft deviations to the affiliate’s general procurement terms and conditions)
• Issue to the project team a procurement recommendation based on sound arguments
• Monitor the contract signature and the purchase order issuance processes to ensure that the project schedule is respected (e.g. recall signing persons, if necessary)

After the Purchase Order

• Ensure that bank guarantees (if any) have been provided by suppliers
• Expedite the order execution by regularly contacting the supplier and jointly reviewing the execution progress
• Assist the logistics and customs clearance processes by providing required documents and information to carriers, brokers or other involved parties
• Manage change requests and claims initiated by the client or suppliers
• Check with concerned stakeholders that final documentation has been delivered
• Liaise with the accounting team in case of deviations in payment terms
• Keep updated the Project Procurement Plan (PPP)
• Calculate and report the generated savings
• Regularly report his/her activities to PPM and other project team members

Profile

• Previous experience in procurement, preferably as project buyer, or procurement specialisation (“master”), if first professional experience
• Educational background in business or engineering, preferably with a procurement specialisation (“master”)
• Commercial acumen
• Capacity to simultaneously work in multiple subjects with different, remotely located stakeholders
• Willingness to learn and capacity to learn quickly
• Curiosity and open-mindedness
• Full command of Italian and English, both in oral and writing (including to draft commercial contracts); knowledge of French or Spanish would be a plus

Mission’s Principal

Projects Procurement Manager located in France or in Iberia