Project Assistant Intern

Job Title: Project Assistant Intern (Tirocinio Extra-curriculare)

Location: On-site

Vacancy Type: Internship, 6 months

Mandatory Qualifications and Skills:

• Master’s degree in Business Administration (Economia Aziendale)
• Excellent command of Italian and English, both written and spoken
• Proven ability to draft internal procedures and structured documentation
• Strong organisational skills with excellent attention to detail
• Excellent interpersonal and communication skills, with a strong team-oriented mindset
• Proactive, responsible, and solution-oriented attitude
• Good knowledge of Microsoft Office Suite (Excel, Word, PowerPoint) and digital tools

Role Overview

We are looking for a Project Assistant (Extracurricular Internship) to join our team in Rome and support the company’s administrative, financial, and operational activities.

The role is highly cross-functional and provides exposure to core business processes, including administration, accounting support, process documentation, and internal coordination.

You will work closely with multiple teams, gaining hands-on experience in structured business operations within a dynamic and fast-growing environment.

Key responsibilities and tasks

1. Administration and Finance Support - Mandatory

Support the company’s administrative and accounting activities, ensuring accurate management of financial documentation, invoicing processes, and compliance activities in coordination with external consultants and internal teams.

Main activities:

• Management of the active invoicing cycle through the company management system, including monitoring issuance and receipt of invoices via SDI
• Support in recording, verifying, and archiving accounting and fiscal documentation
• Periodic bank reconciliations and accounting reconciliations
• Support in tax and social contribution compliance activities (withholding taxes, taxes, and contributions)
• Monitoring correct accounting allocation by competence, including management of accruals, deferrals, and fixed assets
• Registration of invoices and support in the preparation of periodic accounting and financial reports for management

2. Process Management and Improvement

• Support in drafting, structuring, and updating internal company procedures
• Contribution to the mapping and documentation of operational and administrative processes
• Support continuous improvement initiatives aimed at increasing efficiency and standardisation of internal workflows
• Collaboration in the development of structured and scalable business processes

3. Documentation and Archiving

• Management and organisation of administrative, accounting, and corporate documentation
• Maintenance of digital and physical archives ensuring traceability, order, and accessibility
• Support in the preparation, formatting, and compilation of internal documents and administrative records
• Ensuring proper document version control and compliance with internal standards

4. Meetings and Internal Communication

• Support in the organisation of internal meetings (agenda preparation, material collection, scheduling)
• Participation in meetings with department leads and operational teams
• Drafting, structuring, and sharing meeting minutes and key action points
• Support in ensuring follow-up and tracking of operational decisions

5. Travel and Expense Reporting

• Support in the organisation of business travel and logistics
• Management and verification of expense reports in accordance with internal company policies
• Support in ensuring correct documentation and reimbursement workflows

6. Operational Support and Training

• Daily operational support to administrative and finance activities
• Hands-on involvement to build practical skills in business administration and management processes
• Participation in internal training sessions and structured on-the-job learning activities
• Progressive autonomy in assigned tasks under supervision

7. Cross-Functional Support

• General support to the team based on operational priorities
• Collaboration in internal projects and company initiatives
• Flexibility in supporting different departments based on business needs
• Contribution to the improvement of internal coordination and efficiency

Conditions and Benefits

• Type: Extracurricular internship (stage extracurriculare)
• Duration: Up to 6 months
• Start date: 25/05/2026
• Allowance: €800/month (in accordance with Lazio regional regulations)
• Work location: Rome, Tecnopolo Tiburtino (on-site presence required)

Additional benefits:

• Dynamic, innovative, and fast-paced working environment
• High learning exposure across multiple business functions
• Direct involvement in real operational and financial processes
• Structured onboarding and continuous mentoring
• Possibility of future employment: any permanent position will be evaluated based on performance and company needs during or after the internship

Eligibility

Applicants must have the right to work in Italy and a valid passport.

• We are committed to building a diverse and inclusive workplace free from discrimination.