Procurement &Expeditor Coordinator

PES Group was founded in 1979 as an industrial engineering, construction, and maintenance company. Over the years, the company has successfully combined technical expertise in project development and service management at an international level, mainly in the Oil & Gas, Renewable Energy (Geothermal and Wind), Petrochemical, and Automotive sectors.

Currently, PES Group has eight offices in Italy: its headquarters in Rosignano Solvay (LI), Livorno, San Donato Milanese, Florence, Rome, Bari, Vibo Marina (VV), and Gela. It also has a presence in three countries abroad (the United Kingdom, Romania, and Aue).

Join us on a unique journey where you can be part of a team working on exciting projects with a strong focus on innovation and technological development. If you share our passion for technological challenges and are ready to develop your skills to tackle tomorrow's projects, this could be the right opportunity for you.

Procurement & Expeditor Coordinator

Report to Project Manager, candidate to manage and coordinate the procurement of equipment, materials, instrumentation, pipes and services in support of subsea piping scheme for oil and gas projects, while ensuring timely delivery through efficient expediting and supplier coordination.

Responsibilities cover procurement, expediting and Documentation/reporting tasks and phases for the project

Procurement phase

• Collaborate with engineering, project management, and planning teams to determine procurement needs and timelines.

• Evaluate Request for Quotations (RFQs) and Purchase Orders (POs) in accordance with project specifications, standards, and budget.

• Evaluate vendor quotations and negotiate terms, pricing, and delivery.

• Maintain accurate procurement documentation and tracking centralized systems

• Ensure compliance with company policies, local laws, gdhjs and client-specific procurement procedures.

• Maintain supplier performance records and manage Approved Vendor Lists (AVLs).

Expediting phase

• Monitor the status of POs to ensure on-time delivery of materials and equipment.

• Liaise with suppliers to obtain status updates, production schedules, and delivery timelines.

• Identify potential delays and implement mitigation measures, including escalation to management.

• Coordinate Inspectors teams.

• Perform shop visits or third-party expediting as needed (in-person or remotely).

• Maintain expediting reports and dashboards for internal and client reporting.

Documentation & Reporting

• Ensure receipt of all vendor documentation including inspection reports, material certificates, and manuals.

• Track and update project procurement and delivery schedules.

• Prepare weekly and monthly procurement status reports for project teams and clients.

Skills & Competencies

• Good communication skills.

• Proficiency in ERP systems (SAP, Oracle, Maximo, etc.).

• Understanding of INCOTERMS, logistics, and international shipping.

• Knowledge of QA/QC and material certification processes.

• Time management, prioritization, and problem-solving abilities.

• Ability to work under pressure and meet tight deadlines.

• Familiar with oil & gas codes and standards (API, ASME, ASTM, etc.).