PhD Program Officer

Job Description
We are looking for a PhD Program Officer , within the PhD School Office of our Academic Planning & Monitoring Department.
The PhD Program Officer provides comprehensive operational, administrative, and organizational support to one or more PhD programs. The role ensures the smooth day-to-day functioning of the programs across the entire PhD lifecycle - from ministerial accreditation and recruitment to teaching, mobility, thesis completion, and placement - acting as a key point of contact for the PhD Director and Faculty members, PhD students and internal administrative units. The position operates in a highly international environment, supporting a diverse body of international Faculty and PhD students.
Key Responsibilities
Faculty Support

• Support the PhD Director in coordinating PhD program activities, ensuring effective tracking and organization of deadlines, milestones, and deliverables.
• Coordinate course and exam scheduling, classroom allocation, and teaching planning procedures; support faculty with teaching materials and digital platforms (e.g. Blackboard); manage grade recording.
• Coordinate PhD-level events in collaboration with internal event services (e.g. student presentations, open campus days).
• Organize meetings of the PhD Faculty Board / Executive Council and prepare supporting documentation.
  

Student Support

• Provide comprehensive administrative support to PhD students (front desk, email assistance, website updates).
• Manage administrative processes for incoming visiting students, including applications, fee payments, and access to teaching activities.
  

Administrative & Financial Operations

• Manage the PhD program budget and related administrative processes, including purchase requests, reimbursements, contracts, compensation payments, and monitoring of PhD funding allocations.
• Manage thesis procedures in compliance with ministerial and institutional regulations; organize thesis defense sessions.
• Support job market and placement activities, including organization of mock interviews, student travel, and reference letters; collect placement outcomes of PhD graduates.
  

Requirements

• Master’s degree.
• At least 3-5 years of professional experience in roles relevant to the position within a higher education institution.
• Knowledge of academic regulations and administrative processes.
• Excellent written and oral communication skills in both Italian and English.
• Work/study experience abroad (at least 6 months).
• Customer oriented mindset, with a strong focus on students, faculty and institutional stakeholders.
• Solid analytical skills and confidence in working with quantitative data.
• Excellent interpersonal skills.
• Strong organizational and planning skills, with the ability to manage multiple activities and deadlines simultaneously.
• High level of accuracy and attention to detail.
• Proactive, reliable and flexible approach to work.
  

About Us
Bocconi University is a leading academic institution with a strong international reputation in business, economics, and legal studies. Founded in 1902, Bocconi has been shaping the future of education, research, and innovation for over a century.
As an employer, Bocconi fosters a dynamic and inclusive work environment that values excellence, integrity, and collaboration. We are committed to attracting and developing top talent by offering professional growth opportunities, cutting-edge resources, and a strong sense of community. Our mission is to advance knowledge and empower individuals to make a meaningful impact in society.
Whether you’re an experienced professional or just starting your career, Bocconi provides a stimulating and inclusive workplace where your skills can make a difference.
Join us and become part of a forward-thinking institution that invests in people, ideas, and the future.