Personal Assistant

Borgo Lifestyle Group is a dynamic and rapidly growing company with a strong international presence in the luxury lifestyle industry. Our growth is fueled by a passion for creativity and a relentless pursuit of excellence. We are looking for like-minded individuals to join us in our vibrant work environment.

Based in Florence, the Borgo Lifestyle Group is a collection of luxury lifestyle companies which includes Borgo Santo Pietro, a 5-star luxury boutique hotel that includes two restaurants, Borgo Santo Pietro Saporium and Trattoria sull’Albero, and a holistic Spa; Saporium Firenze, a Michelin star restaurant in Florence; Yacht Satori, a custom yacht with the shape of a traditional schooner but all the amenities of a world-class racing yacht; PN Homes Constructions, a construction company specialised in the refurbishment of historic properties in Italy and the UK; Seed to Skin Tuscany, luxury skincare line known for Green Molecular Science products and spa-focused approach that can be found in the top spas and retailers worldwide.

To assist in this fast paced and vibrant environment, the Creative Director & Owner is seeking a full-time bilingual executive level Personal Assistant who will be based in the company’s head offices in Florence.

The ideal candidate has a strong negotiation and problem-solving skills. He/she needs to have an excellent sense of order and great taste.

The candidate will be expected to:

• Work on a one-to-one basis on a variety of tasks related to owner’s working and private life.
• Manage diary and schedule meetings and appointments.
• Book and manage travel arrangements.
• Act as point of contact between the owner and internal/external collaborators and clients.
• Screen and direct phone calls and distribute correspondence.
• Produce reports, presentations and briefs.
• Develop efficient documentation and filing systems.
• Conduct sourcing of products, suppliers and negotiate prices.
• Deal with confidential information.

Required skills:

• High school diploma.
• A qualification as a Personal Assistant is advantageous.
• At least 5 years of experience as a Personal Assistant to a senior executive.
• Comprehensive understanding of office management systems and applications.
• Fluent level of English is required.
• Demonstrated experience in working independently to identify, analyse, and solve problems.
• Skilled and experienced in organization and time management to juggle multiple priorities with competing deadlines.
• Flexible and adaptable, with the ability to respond to last-minute changes.
• Excellent sense of taste.
• Proficient in the different computer programs (Office Suite, Google emails, etc) and numbers.
• Outstanding negotiation skills.
• Excellent written and verbal communication skills.
• Exceptional planning and time management skills.
• Strong problem-solving skills.
• Driving license is required.

Details of the offer:

Full time contract

Starting date: as soon as possible

Location: Florence, Tuscany (Italy)