On-Site HR Administration Team Leader

At Alstom, we understand transport networks and what moves people. From high‑speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Responsible for overseeing end‑to‑end employee administration processes across a complex, multinational and multi‑site organization, ensuring alignment with global HRO standards and local regulatory requirements.

Participate to continuous improvement and guarantee the respect of all Internal Audit requirements.

This role operates within the Global HRO Operations function and focuses on governance, compliance, process optimization, and team leadership.

Main Tasks Operations & Process Governance

Ensure adherence to global HR Operations standards and procedures

Oversee personnel administration processes across the employee lifecycle (mandatory notifications regarding new hires and departures, enrolment in statutory and supplementary health schemes, applications for social security contribution relief, workplace safety training, badge applications, etc.)

Employee Programs Administration

Oversee welfare programs, benefits, and insurance plans

Ensure compliance with corporate policies and local regulations

Manage mandatory communications

Oversee Law 68/99 processes (protected categories)

Management of membership fees for sector‑specific employers’ organisations Responsibilities include monitoring and managing membership fee payments, renewals and related documentation for sector‑specific employers’ organisations.

Hired staff management

Ensure the accurate management of information regarding contract duration, number, and number of renewals, in order to guarantee compliance with legal requirements and the flow of communication across various management systems

Compliance & Regulatory Management

Ensure compliance with local labor laws and statutory requirements

Ensure continuous monitoring of HR regulatory updates and proactively disseminate relevant changes to the team and broader HR community, guaranteeing consistent alignment and understanding

KPIs & Performance Monitoring

Monitor operational KPIs and service performance

Develop reports and dashboards

Drive continuous improvement actions

Quality and Continuous improvement

Ensure regular audits to check compliance with process in place and Internal Control requirements

Identify potential process improvements, propose solutions, validate with management and implement

Harmonize and standardize process in place

Ensure production of monthly KPIs related to payroll and Administration

Management Ensure performance management of the team, that all steps of PMC are properly managed for his direct reports.

Ensure training plan proposal to direct management and competencies management.

Requirements

Bachelor or Master degree specialized in HR and Payroll

Experienced in team management (More than 5 HC)

Strong Administration

Very good Excel level

Confidentiality

Rigorous

Service oriented

Result oriented

Team Work

As a global business, we’re an equal‑opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

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