Office Manager & HR Support

Who We Are
Heritage is building the Modern Investment Office - supporting some of the most prominent families globally to achieve their capital enhancement and preservation goals.
Our vision is to help clients build enduring wealth across generations by combining institutional-grade investment sourcing with personalized portfolio construction, cutting-edge technology, and deep sector expertise. We aim to make sophisticated private market opportunities and modern wealth solutions more transparent, connected, and actionable.
Your role
Responsibilities
To support our global team, we are currently looking for an HR Assistant. The role will involve a broad range of responsibilities, including:

Welcome visitors, clients, and partners, ensuring a professional and warm first impression

Coordinate meeting logistics (rooms, refreshments, setup) and maintain meeting rooms and common spaces in line with Heritage standards

Allocate rooms based on meeting relevance and priority

Support the provision of coffee and water during meetings with clients and external stakeholders

Office Management: manage supplies procurement and planning for the Italy and UK offices; coordinate and select suppliers

Ensure alignment with the relevant expense approver

Prepare weekly reporting on office expenses

HR Operations Support:

• Ensure compliance with office health and safety procedures across all offices (Italy, UK, France)
• Manage the HR Help Desk across the three offices, acting as the first point of contact for team member requests
• Support the planning and execution of company events, offsites, and strategy sessions
• Support the development and management of employee benefits across different offices
• Support the logistics and preparation of onboarding days and HR branding days
• Support and coordinate with IT on day-to-day laptop setup and preparations
• Executive & Operations Support:
• Support planning activities and the execution of operational tasks for the Group COO
• Assist the COO with the management and execution of office-related activities
  

What We Are Looking For

• Prior experience in a similar role, preferably in financial services, consulting, a law firm, or a similar fast-paced environment
• Strong team player with a flexible, solution-driven attitude
• High energy, proactive, and confident in taking ownership
• Excellent organizational and time-management skills, with strong attention to detail and the ability to juggle multiple priorities
• Fluent in Italian and English, both spoken and written
  

What We Offer

• Work with some of the best people in the industry
• Unmatched exposure to both external stakeholders (entrepreneurs, investors, etc.) and internal ones
• Meet the team at fun offsites every quarter
  

At Heritage, we are proud to have a diverse team representing over 15 nationalities, with all communication conducted in English. We are deeply committed to providing equal opportunities and work actively to remove potential biases in our hiring process by involving a Hiring Committee in all decision-making.
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