Office Assistant, Rome, Italy

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2601507 Office Assistant Job Posting: 20/Jul/2026 Closure Date: 03/Aug/2026, 9:59:00 PM Organizational Unit : PSS Job Type: Staff position Type of Requisition : General Service Grade Level : G-3 Primary Location: Italy-Rome Duration : Fixed-term: one year with possibility of extension Post Number : 2009608 CCOG Code : 2101 Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located. FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply Discover moreUnited Nations jobsGlobal job searchInvestment Banking Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO''s values FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination All selected candidates will undergo rigorous reference and background checks All applications will be treated with the strictest confidentiality FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization. FAO''s commitment to environmental sustainability is integral to our strategic objectives and operations. The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production , better nutrition , a better environment, and a better life , leaving no one behind. Organizational Setting Discover moreNGO career opportunitiesIntellectual PropertyInternational development careers FAO''s commitment to environmental sustainability is integral to our strategic objectives and operations. The Projects Support Division (PSS) coordinates FAO''s efforts towards the fulfilment of its Strategic Framework and Agenda 2030 through projects. The Director, PSS leads the Organization''s work in project oversight and monitoring; the management and oversight of FAO''s Technical Cooperation Programme (TCP); the development, support and oversight of operational modalities implementation such as cash transfers and operational partners implementation modality; due diligence research and risk assessment function for the review of partnerships with non-state actors and related policy and procedures. Main Purpose

The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit. Supervision Received/Exercised

The Office Assistant reports to the Senior Programme Officer and receives guidance from a higher-graded Office Assistant. He/she acts independently on routine matters and consults with supervisor(s) on new and/or more complex issues and procedures. Supervision Received provides for technical and procedural guidance and on-the-job learning. He/she acts independently on routine matters and consults with supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning. Working Relationships

The Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services. Key Functions/Results

Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation. Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts/units. Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format. Set up and maintain office files and reference systems according to standard procedures. Initiate, view and track a variety of administrative transactions in the computerized financial/travel/human resources systems. Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities). Assist with arranging travel: organize transport, logistics, accommodation, documents. Ensure availability of office supplies and appropriate maintenance of office equipment. Perform other duties as required. Impact Of Work #J-18808-Ljbffr