Office Administrator (Meetings, Correspondence, Filing Systems) for NATO with security clearance

Every well-run office has one person who makes it look easy.

A multinational defence communications site in Sigonella, Sicily, needs an administrative assistant for its leadership team: the link between management and everybody else, and the reason the week actually happens as planned.

What You Would Be Doing

Managing diaries and correspondence for the leadership team, and planning the meetings that matter

Making sure the team has the information it needs when it needs it, and liaising across functions to get it

Keeping office policies, procedures and the administrative process flow current

Preparing and circulating the standard status and activity reporting

Handling requisitions for equipment and staff, and looking after the service agreements behind them

Building and maintaining the filing systems, physical and electronic, so things can be found

Working in spreadsheets with the everyday functions and conditional formulas the reporting needs

What you would bring

Higher vocational training with post-related experience, or a secondary qualification with more of it

Time served in an office environment with real office management systems and procedures

Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it

Excellent written and spoken English at an advanced level; basic Italian is a bonus

Why this one is worth a look It is a visible, self-contained role at an international site on the Sicilian coast, working directly with the people who make the decisions, and it runs from a standing framework rather than a one-off project.

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