Office Administrator

Role: Junior Office Administrator

Location: Arese

Key Responsibilities

Administration

• Provide general administrative support including document and personal files management, filing, and correspondence.
• Assist in managing office supplies
• Support onboarding processes by preparing documents, workplace and coordinating with new employees.
• Handle internal and external communications professionally.
• Ensure compliance with employee regulations, internal payroll procedures, other internal polices and audit requirements

Payroll Support

• Collect, verify, and input employee attendance, overtime, and leave records.
• Assist in preparing monthly payroll data for approval.
• Execute payments, fund transfers
• Liaise with Finance manager and employees to resolve payroll-related queries.

Accounting Support

• Prepare bank deposits, expense reports, and petty cash records.
• Support month-end closing with journal entry preparation and account reconciliations.
• Maintain accurate financial records in the accounting system.
• Support the Finance team during internal and external audits.

Requirements

• Degree in Accounting, Finance, Business Administration, Human Resources or related field.
• 2 years of experience in administration, accounting, or payroll (internships included).
• Written and spoken English
• Driving license category B
• Familiarity with accounting software (will be a plus)
• Strong Excel skills (data entry, basic formulas, formatting).
• Basic understanding of payroll processes and accounting principles.
• High attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to work with confidential data and information; discretion
• Willing to learn.
• Excellent analytical and problem-solving abilities.
• Ability to work independently and as part of a team

Benefits For You

• Great workplace culture
• Employment based on job contract
• Internal trainings
• Many experts you can learn from
• Open and accessible management team

COMPANY BACKGROUND

Rehasense was founded in 2010 and is now a recognised international company with a strong base in Europe and further representation in the Asia-Pacific region, Canada, and the United States. The interdisciplinary Rehasense team is made up of specialists in engineering, product design and the luxury goods industry with decades of professional experience. Rehasense specialises in innovative quality products for the rehabilitation market with focus on safety, compliance, design, and functionality. The product range includes mobility aids such as rollators, power add-ons, wheelchairs as well as care beds, transfer aids and ramps. All offered products are manufactured in accordance with QMS, which is certified based on ISO 9001 and ISO 13485 international standards and meet local regulatory requirements (e.g., MDR).