Office Admin/ Assistant to Director

About KKDC

KKDC is an established lighting manufacturer producing a wide range of specialist LED lighting solutions for high-end architectural markets worldwide.

Research, development and manufacturing take place at our R&D Centre facility in Seoul, South Korea, with UK based design and marketing collaboration.

KKDC benefits from a global & European sales base in London alongside dedicated sales teams across the globe with offices situated in Auckland, Bangkok, Hong Kong, Kyoto, London, Milan, Paris, Jakarta, New York, Seoul, Shanghai, Singapore, Sydney, Taiwan, Tokyo and Toronto.

KKDC Italy, founded in 2016 in Milan, is one of KKDC Sales Branches based in Europe. With its multicultural team, KKDC Italy, after 9 years of operation has built a very positive local reputation and got involved in more than 400 lighting projects all over the world.

Who are we looking for

A reliable person to join our Milan office, which plays a mixed role of Office Administrator and assistant to Director. She/he will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently, and also get involved with the sales process.

The ideal candidate will be competent in prioritizing and working autonomously, self-motivated and trustworthy.

Responsibilities:

·     Manage phone calls and correspondence (e-mail, letters, packages etc.)

·     Manage agendas/travel arrangements/appointments etc. for the upper management

·     Handle communications with Factories and KKDC Branches

·     Support the sales team, prepare quotation, whenever necessary

·     Coordinate office activities and operations to secure efficiency and compliance to company policies

·     Update records and databases with personnel, financial and other data

·     Track stocks of office supplies and place orders

·     Receive and dispatch the goods and parcels, whenever necessary

·     Submit timely reports and prepare presentations/proposals as assigned

·     Report to the Director

Requirements:

·     Good English and Italian language abilities, both oral and writing

·     At least 2 years of proven experience as an office administrator, office assistant or relevant role

·     Outstanding communication and interpersonal abilities

·     Excellent organizational skills

·     Familiarity with office management procedures and basic accounting principles

·     Excellent knowledge of MS Office and office management software (ERP etc.)

·     Qualifications in secretarial studies will be an advantage

·     High school diploma; BSc/BA in office administration or relevant field is preferred

General Info:

Working hours : Monday to Friday, from 8:30 to 17:30, in office.

Package:

The company is willing to offer the right candidate the infinite employee contract with a good salary. Also, the company has ambitious growth plans in this region.