Medical Affairs Admin Coordinator

IQVIA is looking for a Medical Affairs Admin Coordinator.

Essential Duties and Job Functions:

• Serve as a primary point of contact for administrative and organizational matters within the Medical Affairs department
• Deliver high-quality administrative and logistical support to the Medical team
• Operate independently within established guidelines, SOPs, and defined workflows
• Assist in identifying the most effective approach for new tasks and assignments
• Manage and maintain calendars and agendas for the Medical Affairs team
• Organize and archive correspondence and documentation systematically
• Handle business travel arrangements and itineraries
• Support vendor management processes, including contract coordination with Procurement and invoice handling
• Coordinate ongoing projects and departmental priorities
• Create and manage purchase orders (POs) for the department
• Demonstrate proficiency in departmental tools and databases (e.g., Veeva, Concur, SAP, Oracle)
• Initiate and follow up on Veeva workflows, acting as process creator when needed
• Participate in large-scale meetings to coordinate logistics and ensure optimal service delivery
• Assist in the creation of slide presentations and meeting materials
• Stay current with GxP requirements through internal and external training
• Collaborate with internal stakeholders and external vendors to ensure seamless execution of meeting logistics

Knowledge, Experience and Skills

• University degree and experience in the pharmaceutical or event planning industry
• Minimum of 2 years of experience in similar role
• Must have strong project management, customer service skills
• Must have strong communication skills
• Must have strong proficiency in Microsoft Office applications.
• Fluent in writing and speaking English

We Offer

Maternity cover contract

IQVIA reserves the right to evaluate candidates with domicile / residence and work experience / study with requirements responding to the open request. Applications WITHOUT the requirements Will NOT be fully taken into account. Please enter the authorization for the processing of personal data (DL196/2003) - General Data Protection Regulation (13 GDPR 679/16 –) to IQVIA and to transfer those data to IQVIA’s Clients. The research is urgent and is intended for candidates of both sexes (L.903/77).