Legal Operations Specialist

At Fortidia we believe that talent, expertise, empathy and ambition drive our success. We base hiring decisions solely on candidate experience and skills. We are committed to creating an inclusive hiring process. If you have specific needs or require adjustments during the recruitment process, please let us know.

For our Milan offices we are searching for a

Legal operations specialist

Reporting to the General Counsel, the Legal operations specialist will support the Legal/Corporate Affairs department in managing legal, corporate, and operational activities at both national and international levels. The role includes assisting in drafting and reviewing legal documents, coordinating with vendors and franchisees, managing templates and compliance processes, as well as supporting the management of contracts, POAs, and monitoring tools.

Main responsibilities and tasks:

ITA/Corporate

• Maintaining postal authorizations and managing corporate documentation.
• Drafting and updating templates for corporate meeting minutes, coordinating with vendors in Italy, Spain, and France.
• Supporting the execution of Special Powers of Attorney (POAs) and other notarial/corporate activities.
• Entering and monitoring vendor invoices.
• Reviewing local shipping complaints against standard templates.

Worldwide

• Coordinating with global insurance brokers on programs and claims.
• Project management of annual updates to Franchise Disclosure Documents (FDDs) using tools such as Monday.Com.
• Supporting the creation and updating of Franchise Agreement templates, with legal guidelines.
• Preliminary review of Franchise Agreements and standard contracts against company templates.
• Coordinating with international vendors for trademark and intellectual property management, providing instructions and oversight.
• Managing exceptions in AML tools under legal supervision.

Skills and experiences:

• University degree
• 2–5 years of experience in law firms or in-house legal/corporate affairs
• Basic knowledge of corporate law, contracts, and legal compliance.
• Excellent legal drafting and communication skills.
• Good knowledge of IT tools (MS Office, project management software, invoicing systems).
• Excellent command of English
• Accuracy, confidentiality, and strong ethical standards.
• Collaborative spirit, with appreciation of diverse perspectives
• Bold, passionate, tenacious and curious mindset, not afraid to explore new ideas and challenge the status quo in pursuit of better solutions

What We Offer:

• A vibrant international environment in a continuously growing company, with many professional and personal development opportunities
• Extensive training and development opportunities within the group
• A multicultural organizational structure and team.

About Fortidia

Fortidia is the brand identity of MBE Worldwide S.P.A.
- a company headquartered in Italy - and its affiliates. Fortidia is a global commerce enabler for MSMEs and consumers thanks to its platform including brands providing shipping, fulfillment, logistics, marketing and print solutions: Mail Boxes Etc. (outside the U.S. and Canada.), World Options, PACK & SEND, PostNet, ParcelValue, Spedingo, GEL Proximity, AlphaGraphics, Kwik Kopy Australia, Multicopy, and Print Speak. In 2024, its platform - including 3,200+ Business Solutions Centers in 57 countries with over 14,000 associates - served 850,000 business customers worldwide generating €1.45 bln (US$1.65 bln) of System-wide Gross Revenue.

For more information, visit the Fortidia Group websites:

fortidia.Com - mbeglobal.Com - mbe.It - mbe.Es - mbe.De - mbefrance.Fr - mbe.Pl - mbe.Pt - mbe.Co.Uk - worldoptions.Com - packsend.Com.Au - packsend.Co.Uk - postnet.Com - parcelvalue.Eu - spedingo.Com/en -

gelproximity.Com/en - alphagraphics.Com - kwikkopy.Com.Au - multicopy.Nl - printspeak.Com -