Junior Team Assistant - Chinese Speaker

Randstad Italia is seeking an organized, reliable, and proactive assistant to support the daily operations of the General Services and Administrative Department for one of our clients, a Chinese multinational telecom company based in Milan.

This role involves handling a wide range of administrative tasks to ensure smooth office operations. The ideal candidate will have excellent multitasking abilities, strong attention to detail, and a proactive approach.

• Job Location: Milan
• Salary Range (RAL): around €28.000

This is an outsourcing contract managed by Randstad Italia SpA. Please apply only if you are open to this specific contractual arrangement.

Key Responsibilities

Accommodation and Business Travel Services

• Manage the daily operations of company-owned apartments, servicing internal employees for business trip accommodation requests.
• Coordinate hotel bookings and temporary lodging arrangements for expatriate employees during the settling-in phase.
• Oversee vendor coordination for check-in/out procedures, routine inspections, maintenance/repairs, and shuttle bus services.
• Verify and reconcile monthly rental and service charges to ensure accurate payment processing.
• Support annual contract review, handover, and renewal processes through operational analysis.

Physical Asset Management

• Oversee the complete lifecycle management of company physical assets, including registration, inventory stocktaking, and eventual disposal.
• Provide process guidance and operational support to internal employees regarding asset management best practices.
• Lead the overall planning, budgeting, procurement, and inbound management of administrative laptops and associated accessories.
• Manage the laptop asset deployment and recovery processes during employee onboarding and offboarding.
• Execute asset scrapping and disposal processes, ensuring strict adherence to company policies and compliance requirements.

Qualifications and Skills

Technical Skills

• Proficient in Microsoft Excel and other related Microsoft Office applications (e.g., Word, PowerPoint).

Language Skills

• Fluency in English and Chinese (Mandarin) is mandatory.

Professional Attributes

• Strong ability to develop, build, and maintain effective relationships with both internal stakeholders and external partners.
• Demonstrated empathy and patience in professional interactions.
• Possesses a hard-working, optimistic, and open-minded attitude.

Why Join us?

This is an excellent opportunity for a dedicated administrative professional to join a dynamic team within a leading global company. If you are a motivated self-starter who meets these qualifications, we encourage you to apply.