HR and Administrative Specialist

About iMile

We’re iMile — an e-commerce logistics and last-mile delivery specialist. Sounds serious, right? But here’s the thing: we don’t just move parcels. We move trust, opportunities, and (sometimes) a bit of chaos. The good kind.

We were born in Dubai in 2017, sprinted across the Middle East, hopped over to South America, South Africa, Oceania... and then, about 1.5 years ago, we landed in Italy. Since then, it’s been fast and exciting.

We’re still small here, which means two things:

• Everyone counts (no hiding at the back).
• Growth is real, visible, and happening right now.

If you like adventure, don’t mind solving problems on the fly, and enjoy being part of something that’s still being written, we’d love to meet you.

We’re not perfect — but we’re bold, ambitious, and building the future of last-mile delivery in Italy. Want to come along for the ride?

Job Overview

As an HR & Admin Specialist, you will act as a key support partner to the company, driving smooth and effective HR operations while shaping a positive employee experience. Your responsibilities include coordinating recruitment and onboarding, maintaining HR records, and managing administrative processes, with the opportunity to influence HR practices and contribute to operational improvements. This role offers a dynamic environment where your skills can make a real impact and help the organization grow.

Responsibilities:

1. Recruitment & Talent Acquisition

• Manage the full recruitment cycle: job posting, sourcing, screening, interviewing, and coordinating with hiring managers.
• Maintain candidate databases and provide timely updates to stakeholders.

2. Employee Onboarding & Lifecycle Management

• Prepare offer letters, employment contracts, and onboarding materials.
• Coordinate new hire orientation and induction programs.
• Manage employee records, ensuring accuracy and confidentiality.
• Support probation reviews, contract renewals, and offboarding procedures.

3. HR Operations & Compliance

• Administer HRIS and maintain accurate employee data.
• Support payroll inputs by collecting and verifying attendance, leave, and overtime records.
• Ensure compliance with labor laws, company policies, and internal HR procedures.

4. Administration & Office Support

• Oversee office administration, including facilities, supplies, and vendor coordination.
• Manage documentation, filing systems, and correspondence.
• Support company and team building events.

5. Employee Relations & Engagement

• Act as a point of contact for employee queries and HR-related support.
• Assist in implementing employee engagement initiatives and wellbeing programs.
• Promote a positive workplace culture aligned with company values.

Preferred Qualifications:

• Bachelor’s degree or equivalent studies in Human Resources, Business Administration, or related field.
• several years of HR/Administration experience and good knowledge of local labor laws and HR best practices.
• Strong organizational, multitasking, and communication skills.
• Proficiency in MS Office; HRIS experience preferred.
• Ability to maintain confidentiality and handle sensitive information.
• Fluency in Italian and English languages. Any other language skills are a plus.
• Not a qualification and not a must, but a car and a driver's license would make the job easier as our location is not in the center of Milan.