HR Administrative Assistant (Records & Documents)

Job Title: Employee File Retrieval & Review Specialist

Location: Romagnano Mill, Italy (Onsite)

Duration: 3-Week Project

Rate: $20/hour

Key Responsibilities

• File Retrieval: Locate and collect employee records from multiple storage locations, including physical archives and digital systems.
• Data Review: Examine employee files for completeness and accuracy following established project guidelines.
• Documentation: Track progress, maintain logs of retrieved files, and document findings for project leads.
• Collaboration: Work with regional HR teams and project partners to coordinate file retrieval and resolve discrepancies.
• Problem-Solving: Identify missing or difficult-to-find documents and escalate issues when necessary.

Qualifications

• Experience in HR administration, records management, compliance support, or similar administrative roles .
• Strong attention to detail and organizational skills .
• Ability to work independently and manage time effectively in a deadline-driven environment.
• Comfortable handling confidential employee information while adhering to data privacy standards.
• Familiarity with global HR processes is a plus.
• Basic proficiency with Microsoft Office and document management systems .

Project Environment & Expectations

• High File Volume: The project involves reviewing large quantities of employee records, some dating back several decades.
• Physical Archives: Files may be stored in boxes, closets, or off-site storage areas, requiring persistence and occasional physical handling.
• Investigative Work: Some records may be incomplete or misfiled, requiring problem-solving and attention to detail.
• Deadline-Driven: Work must be completed within a defined project timeline.
• Global Coordination: The role may involve collaboration with HR teams across multiple countries and time zones.