HR Administration Specialist - Labor Relations

About InPost

InPost is a leading player in the business to consumer parcel delivery market. In Poland, they are successfully redesigning the last mile for e-commerce as the market leader.

InPost covers the Italian market with a network of 5000 PUDOs (Pick Up and Drop Off points) and 45000 fully automated parcel lockers (that are accessible 24/7) enabling customers to collect, send and return parcels at their earliest convenience.The aim is to continue scaling InPost in the Italian market in a similarly rapid trajectory to that of Integer’s Polish home market. Our constantly expanding location/host partners include major supermarkets, petrol stations, rail operator sites, subways and shopping centres.

We’re passionate about our mission and products and our People are the reason we succeed.

We’re looking for people with drive and curiosity, who will join us in re-writing the norm!

Position Summary

The HR Specialist supports the HR Admin Manager in managing labor relations and HR administrative activities, ensuring compliance with regulations and proper application of company procedures. He/she collaborates with the HR team and functional managers to guarantee efficient and compliant processes.

Key Responsibilities

Labor Relations

• Support the management of relationships with trade unions and employee representatives.
• Assist in preparing documentation for collective agreements and company-level agreements.
• Provide support in handling disputes and disciplinary procedures.
• Monitor regulatory updates and prepare informative reports.

HR Administration

• Assist in managing employee records and updating the HRIS system.
• Support the payroll process in collaboration with the external provider.
• Collaborate in managing benefits and responding to employee requests.
• Prepare HR reports (Headcount, Costs, KPIs, ISTAT questionnaires, etc.).
• Assist in managing audits and internal controls.
• Support hiring processes and contract management.

Requirements

• Degree in Law, Economics, or related fields.
• 3–5 years of experience in HR roles, preferably with a focus on labor relations and administration.
• Knowledge of labor regulations and HR processes.
• Strong proficiency in Excel and HRIS systems.
• Knowledge of SAP SuccessFactors or similar platforms.
• Familiarity with the Commerce National Collective Agreement (CCNL Commercio ).
• Excellent English skills.

Nice to have:

• Knowledge of INAZ or similar HR management systems.

Soft Skills

• Accuracy and confidentiality.
• Organizational skills, attention to detail, and problem-solving ability.
• Effective communication and teamwork.
• Proactivity and results orientation.

Employment Type:

• Initial fixed-term 12-months contract

Why Choosing InPost?

• Excellent growth opportunities
• Multinational environment
• Flexible, creative, vibrant working environment
• Contribute to the creation of responsible and sustainable logistics
• Join a team of passionate, skilled, and motivated individuals

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