HR Administration & Payroll Specialist

What you will be doing

The HR Specialist (Administration & Analyst) will support the LSO HR Manager in managing day‑to‑day HR operations. The role is focused on personnel administration, supervision of outsourced payroll activities, workforce time and attendance management, and HR data analysis and reporting, ensuring accuracy, compliance and timely support to the business.

Key Responsibilities

Personnel Administration

• Manage the administrative aspects of the employee lifecycle (hiring, contractual changes, terminations).
• Prepare and maintain employment contracts, letters and HR documentation.
• Ensure accurate maintenance of personnel records in compliance with data protection regulations.
• Liaise with external consultants and labor advisors for administrative matters.
• Collect, verify and validate payroll input data for the external payroll provider.
• Review payroll outputs, payslips and reconciliations, identifying and resolving discrepancies.
• Manage and monitor time & attendance processes (clock‑ins, absences, holidays, leaves, sick leave).
• Act as point of contact for employees regarding payroll and attendance queries.

Payroll & Time & Attendance

• Collect, verify and validate payroll input data for the external payroll provider.
• Review payroll outputs, payslips and reconciliations, identifying and resolving discrepancies.
• Manage and monitor time & attendance processes (clock‑ins, absences, holidays, leaves, sick leave).
• Act as point of contact for employees regarding payroll and attendance queries.

HR Data Analysis & Reporting

• Prepare periodic HR reports on headcount, labor costs, overtime, etc.
• Analyze HR data to support managerial and business decision‑making.
• Contribute to process standardization and continuous improvement of HR reporting.

HR Support Activities

• Provide operational and organizational support to the HR Manager.
• Support HR initiatives such as audits, personnel budgeting and internal projects.
• Ensure compliance with deadlines and internal procedures within HR operations.

What we are looking for

Education

• Degree in Economics.

Experience

• 3–5 years of experience in HR administration, payroll or HR operations roles with focus on analytics and administration.
• Previous experience in structured organizations, preferably in commercial, or service industries (no consultant).

Technical Skills

• Solid knowledge of Italian labor law.
• Experience in managing outsourced payroll processes.
• Strong understanding of time & attendance systems and processes.
• Advanced Excel skills (pivot tables, formulas, data analysis).
• Familiarity with HRIS and time management/payroll systems.

Soft Skills

• High attention to detail and accuracy.
• Strong analytical mindset and data‑driven approach.
• Good organizational and prioritization skills.
• Collaborative attitude and service orientation.
• High level of confidentiality and reliability.

Languages

• English: working proficiency.

What we offer you

• A challenging strategic role where you can actively contribute to the company's success and take on responsibility.
• International work environment.
• Variety of training and development opportunities.
• Generous mobile working option.
• High Work‑Life Balance.

DIVERSITY, EQUITY AND INCLUSION

Fairness and equality are in our DNA. We are committed to creating a safe and inclusive workplace where people feel empowered to bring their whole selves to work. We want to ensure that our people are respected for who they are as individuals, valued for what they do and celebrated for their contribution to our business and our community. We are committed to promoting inclusion for the success of our business.

Panasonic is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, disability, or any other characteristics.