Hospitality and Executive Support Assistant

Who are we?

At Vertiv, we’re on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in sales, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.

We are currently seeking a Hospitality and Executive Support Assistant to join our dynamic team in Piove di Sacco (PD), Italy!

This is a customer care role, focused on assuring the effective management of Piove di Sacco guests in terms of logistics and assistance, providing Reception services for the location and supporting the Executive assistant on required activities.

What kind of work will you be doing?

• Act as a primary point of contact for hospitality and visitor management at the Tognana site, ensuring a professional and welcoming experience
• Coordinate taxi and hotel bookings for guests and visitors to Tognana (customers, colleagues from other locations, Academy and Thermal trainings), including sending confirmations and managing changes during visits
• Manage front desk activities and welcome guests, ensuring a professional and positive visitor experience
• Handle switchboard activities for the Tognana site and MU Italy (Tognana-based), acting as backup for the Milan MU Italy switchboard
• Receive, sort, and distribute incoming mail and post to the relevant departments
• Administer guest registration systems and manage visitor access (badge activation/deactivation)
• Coordinate meeting room reservations and support meeting room management
• Support hospitality-related activities, including medical visits and other on-site services
• Collaborate with General Services on activities such as pool car management and meeting room controls
• Provide support to Executive Assistant activities when required, acting as a backup during absences or peak periods

What will make you successful?

• At least 2 years of experience in Hospitality, Front Desk, Office Support or Executive Assistance roles, preferably in corporate or structured business environments
• Experience in managing guest and visitor coordination, including travel arrangements and on-site logistics
• Strong organizational and multitasking skills, with the ability to handle multiple requests and last-minute changes
• Professional and service-oriented attitude, with strong attention to detail and guest experience
• Good communication skills and ability to interact with internal stakeholders, visitors, and external suppliers
• Fluency in English
• Discretion and reliability when dealing with confidential information
• Good knowledge of Microsoft Office tools (Outlook, Teams, basic scheduling systems)
• Ability to work on-site and collaborate closely with General Services and Executive Assistants

If YOU are the person we are looking for, feel free to apply and let's start drafting your future career in a healthy and growing environment!

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS

Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to If you are interested in applying or learning more about this role, please visit the company’s career page located on Vertiv.com/Careers.

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