H&S Manager (Operations & Fit Out) Italy

ABOUT THE ROLE

The H&S Manager acts as RSPP (Responsabile del Servizio di Prevenzione e Protezione dei rischi) as defined by Italian law.
They are responsible for implementing the group’s H&S “OPS & Fit Out” program in Italy, working closely with all stakeholders: Data4 staff (especially Operations and Fit Out teams), contractors, clients, etc., in compliance with all applicable regulations and as part of a continuous improvement approach.

KEY RESPONSIBILITIES

Strategy:

• Participate in the review of the H&S policy
• Contribute to the development and review of the annual H&S program
• Define and lead the organizational structure (H&S committee, meetings, processes, KPIs, etc.) for deploying the H&S program
• Collaborate closely with the H&S Manager “Construction” Italy on interface topics between Construction, Fit Out, and OPS, as well as H&S awareness initiatives
• Work with H&S peers in other countries to improve processes and define best practices
• Report to the Group H&S Manager on implementation status and escalate any difficulties to jointly define solutions
• Identify risk factors, assess risks, and implement health and safety measures in compliance with legislation
• Develop and maintain safety procedures
• Propose and organize training and information programs for employees
• Participate in H&S consultations and annual reviews
• Provide employees with clear information on:
• General health and safety risks
• Emergency procedures (first aid, fire, evacuation)
• Designated emergency personnel
• RSPP staff and occupational doctor
• Specific risks and corresponding prevention rules
• Hazards from dangerous substances (if applicable)
• Prevention and protection actions implemented

On-site Activities:

• Conduct H&S audits and log findings in JIRA
• Ensure risk analyses for High-Risk Activities (HRA) are completed and that related measures are integrated into MOPs
• Assign green/yellow/red safety cards as appropriate
• Conduct Root Cause Analyses (RCA) for incidents and near-misses
• Oversee H&S action plans and track via JIRA
• Define and implement H&S awareness actions and tools
• Create H&S procedures, instructions, posters, etc.
• Propose and manage appropriate PPE for Data4 employees
• Lead evacuation drill planning and execution
• Contribute to the update of the Fire Safety Plan

Administrative Tasks:

• Monitor regulatory compliance and maintain awareness of H&S legal updates
• Update regulatory documents and those required by the Integrated Management System (IMS), e.g., Risk Assessment Document, Prevention Plans
• Ensure ISO 45001 compliance across countries where the group operates
• Maintain H&S dashboards and KPIs
• Manage the H&S document database to ensure proper organization and accessibility
• Propose training actions for Data4 teams
• Contribute to the improvement of H&S tools
• Participate in the annual H&S budget planning
• Manage OPEX and CAPEX files related to H&S initiatives (quotes, purchase orders, invoice tracking, etc.)
• Serve as the H&S point of contact for safety committees, labor inspectors, and official/legal entities
• Represent and defend Data4’s H&S positions with clients and contractors

RESPONSIBILITES IN TERMS OF IMS CERTIFICATIONS

Respect and enforce certification policies in terms of:

• H&S:Respect and enforce health and safety rules.
• Environment:Respect and enforce environmental policies.
• Information security:Respect and enforce information security policies
• Energy:Respect and enforce the policy of reducing energy consumption.

REQUIREMENTS

Education & Experience

• High school diploma (minimum) plus certified completion of training courses on workplace risks and safety, including:
  • Risk prevention
  • Ergonomics and stress
  • Organizational and technical-administrative management
  • Communication and trade union relations
    OR
• Experience in one of the above H&S roles for at least six months before August 13, 2003, along with appropriate training
  OR
• A degree in one of the following fields: L7, L8, L9, L17, L23 or a Master’s in LM26, or an equivalent recognized qualification
• Minimum 5 years’ experience required
• Proven experience in operational H&S management on technical sites involving construction, industrial building management, contractors, and client operations

Technical Skills

• Ability to understand and implement labor law and H&S best practices (e.g., INRS)
• Knowledge of and experience with ISO 45001
• Familiarity with continuous improvement tools: FMEA, 5M, Root Cause Trees, PDCA
• H&S audit experience
• Experience in project participation and methodology
• Fluency in written and spoken English is mandatory

General Skills

• Strong operational H&S culture
• Integrity, confidentiality, and ethics
• Excellent interpersonal skills
• Strong writing skills
• High attention to detail
• Analytical mindset
• Flexibility and adaptability