Front Desk Officer

This role is responsible for all the administrative activities that facilitate the smooth and efficient running of the office - front of house. Primarily this role will be accountable for all reception and general housekeeping duties. The role will also assist in other general and specific administrative functions as and when requested.

Applicants belonging to protected categories (Law 68/99) are encouraged to apply.

Responsibilities

• Answer all incoming calls within a prompt timeframe and in a professional manner, or direct calls, take a detailed message and email message to the staff.
• Provide a professional and cordial first point of contact to all company visitors (by phone or in person). In charge of preparing coffee or water for the in‑house visitors and attending to their enquiries.
• Update calendars and schedule meetings, conference calls, and video conferences with both internal and external stakeholders.
• Ensure good housekeeping (clean & tidy) at all times, particularly in the Reception area, Boardroom, Meeting rooms, Training room, and Kitchens.
• Maintain stationery, coffee capsules, postage, stock levels, and cleaning supplies.
• Provide general assistance to staff as requested.
• Monitor supply of office drinking water and small bottled water for meeting rooms.
• Organise morning snacks, order lunch, and prepare food for internal / client training.
• Handle incoming and outgoing mail, couriers, and shipments.

Qualifications

• Ability to prioritise tasks to ensure daily duties and assigned tasks deadlines are met.
• Good telephone skills, particularly able to screen calls where needed.
• Good interpersonal and verbal communication (pronunciation) skills.
• Ability to work in a team environment.
• Professional manner and dress code at all times.
• Self‑motivated with good initiative and pro‑active attitude.
• Ability to organise in‑house events.
• Proficiency in English.
• Intermediate Microsoft Office Word/Excel and PowerPoint.

About InterSystems

InterSystems is a creative data technology provider that delivers a unified foundation for next‑generation applications for healthcare, finance, manufacturing and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed and scalability problems for large organisations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24/7 support for customers and partners worldwide. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information please visit.

Required Experience

Unclear Seniority

Key Skills Arabic Speaking, Administration, General Services, Billing, Import, Administration Support

Employment Type: Full Time

Experience: years

Vacancy: 1

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