Finance & Commercial Administrator

We are looking for a highly organized and proactive Finance and Commercial Administrator to provide essential support across our finance and commercial operations. The role involves managing day-to-day financial administration, supporting commercial activities, ensuring compliance with company policies, and delivering accurate reporting and documentation for management. The successful candidate will bring strong organizational abilities, sound financial knowledge, and excellent communication skills to collaborate effectively with internal teams and external partners.

You will ensure the effective management of all financial processes for our Italian entity, covering a broad range of topics without limitation; General Ledger; Invoicing Process; AP flow; AR flow; Bank booking; Liaison with external advisor and Administration to assure the legal requirements

Job Requirements

Finance

• To support locally in the Admin Tasks.
• To validate the Commissioning invoices received from the agents and the tax filling
• To ensure that the Tax Filling of the invoices issued is done by the local Tax advisor and conciliation with our Data Entry
• Participates in periodic inventories of fixed assets and materials
• Maintains archive of accounting documents
• Supports the Chief Accountant’s activities related to year end closing and Financial Audit.

Accounts Receivable

• To ensure the loading of the billing process into SAP
• To ensure the Credit Management Function
• To ensure the follow up of the RIBA / RID uploading files into the local bank
• In a daily basis, to apply/register all collections received
• Organize the claim of overdue invoices to maximize the recovery, applying the group standard.
• Ensure that all customers that have been blocked are transferred to Doubtful Debt Clients for legal claims
• Organize the legal recovery

Accounts Payable

• To ensure the Accounts Payable / Supplier Function
• To do the Data Entry of the invoices received and to register them by Cost Centre into SAP

Sales & commercial Support

Manage Sales Agents Commissions

• Manage payments received vs commission to pay
• Calculation of Monthly Commission amount
• New Sales Agents Contracts

Manage Suppliers

• download invoices and conversion in file XML
• Record invoices
• Payments to suppliers, Sales agents commissions, employees salaries, employees expenses (after check out)

Customers Management

• Invoice EBD Devices and send it to customers
• Download XML file to be send to government
• Upload manually the sales file
• Checking and solicitation of customers payments
• Planning of installments
• Download invoices of daily sales
• Upload file CSV for upload in SAP
• Manage monthly payments, new employees’ contracts, Action vs Bad payers, Taxes and fiscal reports

Required Skills & Qualifications

• Bachelor’s degree in administration, or related field
• Proven experience in commercial or administration roles, minimum 2 years.
• Strong knowledge of MS Office (Excel essential)
• Excellent organizational and multitasking skills
• High attention to detail and accuracy
• Strong interpersonal and communication skills
• Ability to work independently as well as collaboratively in a team
• Professional fluency in English

Prefered (plus to have):

• Bachelor’s degree in Finance, Accounting, or related field
• Proven experience in finance, accounting.
• Customer service experience
• Familiarity with SAP/ERP/CRM systems is an advantage