Executive Secretary

Executive Secretary

Main Responsibilities:

• Manage the executive's schedule and appointments, coordinating meetings and travel.
• Prepare and review documents, presentations, and reports.
• Handle correspondence, including emails and phone calls, filtering communications based on priority.
• Organize and maintain company archives and documents.
• Coordinate company events and meetings, including booking rooms and preparing materials.
• Assist in budget preparation and monitor expenses.
• Maintain the confidentiality of sensitive and company information.
• Payments.

Requirements:

• High school diploma or degree in related fields.
• Previous experience in a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Advanced knowledge of Microsoft Office software (Word, Excel, PowerPoint).
• Ability to work independently and manage multiple tasks simultaneously.
• Discretion and confidentiality.

Preferred Skills:

• Excellent knowledge of English, French, Spanish, Portuguese.
• Problem-solving skills and proactive attitude.