Executive Personal Assistant
Descrizione dell'offerta
Location
Milan (with occasional travel across Italy, Switzerland, and France)
Contract
Freelance (P.IVA) / Independent Consultant
Start
Immediate
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About the Role
We are seeking a high-caliber Personal Executive Assistant to support top management within a fast-growing international environment operating across private aviation, travel, and strategic projects.
This is not a standard assistant role.
The position combines executive support, project coordination, and strategic exposure, requiring a professional able to operate with autonomy, discretion, and strong problem-solving skills.
You will work directly with the CEO and leadership team, acting as a trusted right hand across multiple functions and, when required, representing the President in selected situations.
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Key Responsibilities
• Manage and optimize the CEO’s agenda, priorities, and international travel logistics
• Coordinate cross-functional projects across marketing, legal, and operations
• Support strategic initiatives, partnerships, and business development activities
• Handle confidential communications and high-level stakeholder interactions
• Prepare documents, presentations, reports, and executive summaries
• Liaise with internal teams and external partners across multiple jurisdictions
• Support execution of events, meetings, and international activities
• Ensure operational efficiency and follow-through on key business priorities
• Act, when required, on behalf of the President in operational and coordination matters
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Candidate Profile
We are looking for a structured, fast-thinking, and highly reliable professional with a strong business mindset and solid managerial capabilities.
Must-have Requirements
• Fluent in Italian and English (mandatory)
• Active P.IVA (or equivalent freelance status)
• Proven experience in one or more of the following roles:
• Executive Assistant / Chief of Staff
• Project Manager
• Office Manager
• Marketing or Business Operations
• Legal / Paralegal support
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Nice to Have (Plus)
• Knowledge of French
• Valid driving license
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Functional Skills
The ideal candidate has exposure to at least two of the following areas:
• Marketing & Communication
• Legal (contracts, compliance, corporate basics)
• Business Operations / HR / Organizational Management
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Core Competencies
• Strong organizational and execution skills
• Excellent communication and interpersonal abilities
• High level of discretion and confidentiality
• Ability to manage complexity and multiple priorities
• Managerial mindset with the ability to take ownership and handle situations independently on behalf of top management
• Proactive attitude with strong sense of responsibility
• Digital fluency (Google Workspace, Microsoft Office, project management tools)
• Flexibility and willingness to travel when required
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What We Offer
• Freelance collaboration with fixed compensation + performance-based incentives (KPIs)
• Direct exposure to top management and strategic decision-making
• Dynamic, international, and entrepreneurial environment
• Real growth opportunities into more senior roles
• Travel expenses covered when applicable
• Hybrid work model (remote + on-site as required)
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Application Process
Please send:
• Updated CV
• Short motivation note
• Availability