EXECUTIVE ASSISTANT

MECHANICA SISTEMI is looking for an EXECUTIVE ASSISTANT
Mechanica Sistemi S.r.l. is a leading provider of intelligent and modular solutions for the handling of mail, parcels, and baggage. With over 40 years of experience, we deliver high-performance systems that combine innovation, quality, and full lifecycle support—from design to installation. As part of the MHS Group, we serve global logistics hubs with reliable and scalable technologies tailored to modern operational need
EXECUTIVE ASSISTANT
The highly professional and multilingual Executive Assistant provides comprehensive support to the CEO by demonstrating exceptional organizational, communication and interpersonal skills, ensuring efficient management of the CEO's daily agenda, communications and special projects.
Main Activities

• Manage and coordinate the CEO's calendar, including meetings, appointments, and travel arrangements
• Facilitate clear and timely communication between the CEO and internal/external stakeholder
• Prepare, draft and review emails, reports and correspondence in English and Italian
• Attend meetings, take minutes and follow up on necessary actions
• Organize travel itineraries, hotel accommodations and manage related expense reporting
• Manage and update internal financial documents in coordination with the finance team
• Support confidential and strategic projects, ensuring discretion and professionalism at all times
  

Required Skills And Attitudes

• At least 3 years of experience in a management support or related administrative role
• Proficiency in Italian (spoken and written) is required
• Excellent knowledge of the English language (level C1/C2 in writing, speaking and listening)
• Knowledge of French or other languages is considered a plus
• Excellent organizational skills, with the ability to effectively prioritize and manage multiple tasks
• Discretion, professionalism and a high level of confidentiality are essential
  

Computer Skills

• Excellent command of the Microsoft Office suite and familiarity with digital collaboration tools (e.g., Zoom, Teams, Notion)
  

What Mechanica Sistemi Can Offer

• Opportunity for professional growth in a stimulating and dynamic environment where you can actively contribute
• Workplace: Paderno Dugnano (MI)
• Job description and remuneration: to be defined based on the experience and seniority of the selected profile (CCNL Metalworkers Industry)
• The search is aimed at candidates of both genders (L. 903/77)
  

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