Executive Assistant & Office Manager
Descrizione dell'offerta
Job position key info:
- Role: Executive Assistant & Office Manager
- Reports to: CEO
- Location: Milan (smart working allowed)
- Experience: 5+ years
- Language: Italian and English
This is the role for you if you are highly organized, detail-oriented, discreet, and proactive, with a strong ability to manage multiple activities while ensuring smooth operations and making people (Dr.)Feel better!
Dr.Feel is a pioneer of the new era of medicine . We are revolutionizing healthcare as the first virtual primary care service providing personalized health and wellbeing solutions to everyone, anytime, everywhere. Dr.Feel is a healthcare membership service integrating artificial intelligence algorithms and predictive analytics with top-tier professionals to deliver a best-in-class personalized health experience.
Do you enjoy finding solutions and creating a smooth, well-organized, and positive workplace experience?
To support our next phase of growth, we are looking for an Executive Office Manager who will ensure efficient day-to-day operations while supporting leadership and enabling a structured and professional work environment.
In this role, you will act as a key point of reference for the office, combining front and back office responsibilities with executive support and administrative coordination.
AS AN EXECUTIVE OFFICE MANAGER YOU WILL:
- Ensure the smooth day-to-day functioning of the office, managing front and back office activities (communications, suppliers, logistics, workplace experience)
- Act as the first point of contact for employees, clients, and external stakeholders
- Support the CEO in managing agenda, priorities, meetings, and business travel
- Coordinate meetings and key moments (including leadership and board-related meetings), preparing materials and follow-ups when needed
- Handle administrative and organizational processes, including document management, archiving, and internal coordination
- Support HR on administrative and compliance-related activities (documentation, onboarding/offboarding, basic regulatory requirements)
YOU WILL BE THE PERFECT FIT IF YOU HAVE:
- 5+ years of experience in Office Management, Executive Assistant, or similar roles
- Experience supporting senior leadership
- Strong organizational and prioritization skills
- High level of discretion and reliability
- Hands-on attitude and problem-solving mindset
- Excellent communication and interpersonal skills
- Experience in healthcare, digital health, or related environments is a plus
- Fluent Italian and good English
WHAT WE OFFER:
- RAL up to €35k, based on professional experience
- Ticket restaurant of €8,00 for each working day
- A smart and innovative environment of talented people
- Smart working flexibility
- Free health and wellness service for you and your family (up to 4 people in total), including:
- Unlimited online medical assistance, 7 days a week
- Unlimited online pediatrician service, 7 days a week
- 3 online sessions with a Psychologist, Nutritionist, or Kinesiologist
- Online plans for fitness, yoga, and mindfulness
- Booking of medical visits and exams at discounted rates
If you are driven by the opportunity to contribute to innovative solutions that are reshaping the future of healthcare, Dr.Feel role is for you.