Executive Assistant

We are seeking a proactive professional to support a pool of the most Senior Leaders in the country. This role combines executive support with project coordination to ensure smooth operations and strategic alignment across European markets.

Location - Carmelo Bene, Rome, Italy

KEY RESPONSIBILITIES

Executive Support:

• Manage complex calendars and schedule meetings across multiple time zones
• Organise international travel arrangements (flights, hotels, visas, transfers)
• Prepare agendas, briefing materials and presentations
• Coordinate leadership meetings and corporate events
• Handle expense reports, invoices and budget tracking

Project Management & Strategic Support:

• Track and monitor key strategic initiatives and priorities
• Follow up with stakeholders on project deliverables and action items
• Support decision-making by preparing comprehensive briefing documents
• Manage project timelines and coordinate cross-functional activities

International Coordination:

• Collaborate closely with EAs and assistants across multiple European countries
• Coordinate meetings and initiatives involving multiple executives and time zones
• Facilitate communication between senior leadership and local teams

REQUIREMENTS

• Fluent in Italian and English (written and spoken)
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
• Strong organisational and multitasking abilities with travel and diaries
• 5+ years experience coordinating with multiple senior stakeholders across different countries and time zones
• Proven ability to build relationships with senior executives and cross-functional teams

If you are an organised professional who thrives in a fast-paced international environment, we want to hear from you.