Executive Assistant

About Us

Generative Bionics is a deep-tech company building humanoid robot platforms to deploy human-centered Physical AI. We design intelligent, capable machines that work alongside people in real-world environments — developed in Genova, Italy.

Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the CEO and Executive Leadership Team. This role is pivotal in ensuring the smooth running of daily operations, maintaining confidentiality, and enabling leadership to focus on strategic priorities in a dynamic and fast-paced environment.

Responsibilities

• Manage and coordinate the CEO’s calendar, appointments, meetings, and conference calls
• Organize and coordinate internal and external meetings
• Prepare and set up meeting rooms (materials, documentation, basic technical support, manages accesses)
• Draft meeting minutes and ensure timely follow-up on action items
• Arrange national and international business travel (flights, accommodation, transfers, itineraries)
• Handle correspondence and internal/external communications
• Support the preparation of presentations, reports, and briefing documents
• Liaise with external stakeholders, partners, and vendors
• Manage expense reports and related administrative tasks
• Provide organizational support for corporate events and strategic meetings

Requirements

• Proven experience as an Executive Assistant or in a similar role
• Excellent organizational and time management skills
• Strong sense of discretion and confidentiality
• Proficiency in Microsoft Office Suite (especially Outlook, Excel, and PowerPoint)
• Good/very good command of English (both written and spoken)
• Ability to work independently and under pressure
• Strong problem-solving skills and proactive mindset
• Excellent communication and interpersonal skills
• Availability to travel nationally and internationally is expected
• Bachelor’s degree in Business, Languages, or related fields
• Previous experience in international or multinational environments
• Knowledge of an additional foreign language
• Experience organizing corporate events or board meetings
• Familiarity with project management tools
• Basic knowledge of budgeting or administrative accounting
• Availability for occasional business travel
• Experience supporting C-level executives

We Offer

• The opportunity to contribute to the growth of a cutting-edge deep tech company
• A stimulating and informal work environment, working closely with highly skilled technical and research teams
• Employment contract under the Italian Metalworking Collective Labor Agreement (CCNL Metalmeccanico), commensurate with experience
• Concrete opportunities for professional growth

Disclaimer

We are proud to be an Equal Opportunity Employer. We evaluate all qualified applicants solely on the basis of merit and business needs, without distinction or discrimination based on gender, race, color, ethnic or social origin, age, religion, sexual orientation, gender identity, disability, or any other characteristic protected by law.