Executive Assistant | $30/hr | Remote

Personal Assistants, Executive Assistants & Administrative Professionals. Remote AI Project We are seeking experienced personal assistants, executive assistants, administrative professionals, and office support specialists to contribute their real-world expertise to an advanced AI training project.

No previous AI experience is required. You will use your knowledge of scheduling, communication, organization, documentation, and task management to help improve how AI systems handle everyday administrative work.

What You’ll Do

Manage digital calendars, appointments, meetings, reminders, and daily schedules

Organize and prioritize multiple tasks, requests, deadlines, and competing responsibilities

Draft, edit, proofread, and improve emails, documents, reports, and professional communications

Coordinate communication between executives, clients, teams, vendors, and other stakeholders

Provide proactive updates, reminders, follow-ups, and status tracking

Maintain organized digital files, records, documents, spreadsheets, and tracking systems

Review administrative tasks and provide realistic feedback based on professional experience

Identify workflow gaps and recommend improvements to increase efficiency

Contribute examples and structured feedback that improve AI training data quality

Complete project work independently in a remote environment

Who Can Apply Relevant backgrounds include: Personal Assistants, Executive Assistants, Senior Executive Assistants, Administrative Assistants, Virtual Assistants, Remote Assistants, Office Assistants, Team Assistants, Department Assistants, Business Assistants, Private Personal Assistants, Celebrity Assistants, Family Assistants, Lifestyle Assistants, Household Assistants, and Personal Concierges.

We also welcome: Executive Coordinators, Administrative Coordinators, Office Coordinators, Operations Coordinators, Project Coordinators, Program Coordinators, Scheduling Coordinators, Calendar Coordinators, Meeting Coordinators, Travel Coordinators, Event Coordinators, Client Services Coordinators, Communications Coordinators, and Business Support Coordinators.

Additional relevant roles include: Office Managers, Administrative Managers, Business Support Managers, Operations Assistants, Chief of Staff Associates, Executive Operations Specialists, Executive Business Partners, Administrative Business Partners, Receptionists, Front Desk Coordinators, Secretaries, Legal Secretaries, Medical Administrative Assistants, Department Secretaries, and Corporate Administrators.

Professionals with backgrounds as Remote Office Managers, Project Administrators, Program Administrators, Records Administrators, Document Control Specialists, Data Entry Specialists, Customer Support Coordinators, Client Success Coordinators, Sales Support Specialists, Recruiting Coordinators, HR Assistants, Marketing Assistants, Real Estate Assistants, Legal Assistants, Paralegal Assistants, and Healthcare Administrative Professionals may also be considered.

Executive calendar and inbox management

Appointment scheduling and meeting coordination

Domestic and international travel planning

Email drafting, correspondence, and stakeholder communication

Document preparation, proofreading, and formatting

Task tracking, deadline management, and follow-ups

Meeting agendas, notes, minutes, and action items

File organization, records management, and document control

Expense tracking, invoice processing, and administrative reporting

Vendor, client, and team coordination

Event planning and logistical support

Research, data entry, spreadsheet management, and reporting

Creating standard operating procedures and administrative workflows

Supporting senior executives, founders, business owners, professionals, or families

Managing confidential and time-sensitive information

Tools and Platforms Experience with common productivity and collaboration tools is valuable, including:

Microsoft Outlook, Google Calendar, Gmail, Microsoft 365, Google Workspace, Microsoft Excel, Google Sheets, Word, Google Docs, PowerPoint, Slack, Microsoft Teams, Zoom, Notion, Asana, Trello, Monday.com, ClickUp, Airtable, Calendly, Dropbox, OneDrive, SharePoint, DocuSign, Salesforce, HubSpot, and similar platforms.

Requirements

5+ years of hands‑on experience in personal assistance, executive support, administration, office management, or a related role

Strong written and verbal communication skills

Excellent organization, prioritization, and time‑management abilities

Proven ability to manage multiple assignments without sacrificing accuracy

Strong attention to detail in written work, scheduling, documentation, and follow‑ups

Experience working independently in a remote or distributed environment

Comfortable using digital calendars, cloud documents, spreadsheets, communication tools, and task‑management platforms

Proactive, resourceful, adaptable, and dependable working style

Ability to provide clear explanations and practical feedback based on real administrative experience

Preferred Background

Experience supporting executives, founders, senior leaders, entrepreneurs, or high‑profile individuals

Experience managing complex calendars, confidential information, or high‑volume communications

Background in fast‑paced startups, corporations, professional services, healthcare, legal, finance, real estate, entertainment, or technology environments

Experience improving administrative systems, processes, templates, or workflows

Prior experience with AI evaluation, data annotation, quality review, or structured feedback is helpful but not required

This opportunity is ideal for experienced administrative professionals who are highly organized, communicate clearly, anticipate needs, and understand how effective support work is performed in real‑world environments. We are a referral partner of the client.

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