Executive Assistant

We are seeking a proactive professional to support a pool of the most Senior Leaders in the country. This role combines executive support with project coordination to ensure smooth operations and strategic alignment across European markets.

KEY RESPONSIBILITIES

Executive Support:

• Manage complex calendars and schedule meetings across multiple time zones
• Organise international travel arrangements (flights, hotels, visas, transfers)
• Prepare agendas, briefing materials and presentations
• Coordinate leadership meetings and corporate events
• Handle expense reports, invoices and budget tracking

Project Management & Strategic Support:

• Track and monitor key strategic initiatives and priorities
• Follow up with stakeholders on project deliverables and action items
• Support decision-making by preparing comprehensive briefing documents
• Manage project timelines and coordinate cross-functional activities

International Coordination:

• Collaborate closely with EAs and assistants across multiple European countries
• Coordinate meetings and initiatives involving multiple executives and time zones
• Facilitate communication between senior leadership and local teams

REQUIREMENTS

• Fluent in Italian and English (written and spoken)
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
• Strong organisational and multitasking abilities
• Project management skills with the ability to track multiple initiatives simultaneously
• Experience coordinating with multiple stakeholders across different countries and time zones
• Ability to anticipate needs and manage last-minute changes
• Proven ability to build relationships with senior executives and cross-functional teams

If you are an organised professional who thrives in a fast-paced international environment, we want to hear from you.