Event Services Non-Competition Lead Venue Planner Specialist ( Fixed term contract)

Overview

Event Services Non-Competition Lead Venue Planner Specialist (Fixed term contract) – Fondazione Milano Cortina 2026.

Responsibilities

• The Event Services Non-Competition Venue Planner will predominantly work with the Event Services Ceremonies and Non-Competition Lead Venue Planner to manage the spectator experience at ceremonies venues and will also support, based on specific needs, the operational planning of other venues.
• Support the Event Services Non-Competition Venue Team in working with other Departments, within the Organizing Committee, to design the operational plans for different Non-Competition venues spread across different territories, such as Olympic and Paralympic Villages, Main Media Center, Olympic Family Hotel, etc., ensuring alignment with local regulations and/or external entities or partners such as local authorities.
• Participate in the work with the Venue Management Team or other respective management teams, guarantee the EVS presence and support and any other form of collaboration needed or that should arise based on the nature of the EVS planning.
• Build solid and collaborative relationships with other Functional Areas (FAs) to plan and deliver the EVS Non-Competition venue operations.
• Provide regular updates and, where needed, escalate operational risks and issues to the Event Services Ceremonies and Non-Competition Lead Venue Planner.
• Plan for the right type and quantities of resources needed to implement the EVS Non-Competition venue operations.
• Support the work with Master Schedule tasks related to the EVS Non-Competition venue operations plan and monitor the status of accomplishment. Track risks and issues and report to Central Management as required.
• Participate in regular Event Services update meetings both within the EVS Non-Competition Venue Team and within the larger EVS Group.
• Work in close collaboration with the Event Services Workforce team to establish the most suitable and efficient staffing allocation plan based on the available resources.
• Support both the EVS Operations and EVS Staffing/Training Teams as needed
• Represent EVS effectively and respectably at meetings as required.
• Other assignments as required during both the planning and the operational phases.

Requirements

• University Degree
• Experience of Olympic Games planning and operations desirable.
• Operations Management experience in large-scale events, productions, or venues
• Proven ability to effectively and efficiently work with a high number of stakeholders and reconcile different needs.
• Project management skills.
• Ability to work in a very fast paced environment with numerous and tight deadlines.
• Understanding of the wide range of implications that planning assumptions can have on the whole project.
• Ability to keep a clear line of communication within the Event Services Team and with all other Functional Areas and Stakeholders.
• Ability to identify priorities and work towards their accomplishment.
• Ability to build project teams consisting of various workforce including volunteers.
• Ability to present and report in groups or official occasions

Completes the role

• Ability to understand the overall operational impact of EVS (and others’) decisions
• Ability to maintain grace under pressure.
• Negotiation and diplomacy skills
• Olympic Games background
• Major Ceremonies planning
• Operational Events Planning

Other information

Fondazione Milano Cortina 2026 is committed in building an inclusive and diversified working environment, striving to guarantee equal opportunities for all workers (L.903/77) and promote the integration into its workforce of persons with disabilities (L.68/99).

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Other

Industries

• Events Services