Document Control Leader

Job Purpose

The role is responsible for overseeing the lifecycle of engineering documentation, ensuring accuracy, traceability, and compliance with internal and external standards. This role plays a critical part in managing Engineering Change Orders (ECOs), maintaining Bills of Materials (BoMs), and administering the Parts Qualification Database to support product development, manufacturing, and regulatory audits.

Individual role Accountabilities

• Manage and process Engineering Change Orders (ECOs), including justification, approval routing, and implementation tracking
• Maintain revision histories and ensure obsolete documents are properly archived and traceable
• Coordinate with cross-functional teams to ensure timely updates and distribution of controlled documents
• Ensure compliance with internal SOPs such Engineering Change Order and notice procedure
• Technical Bill of Materials (BoM) creation, revision, and routing to ERP thru ECO
• Collaborate with Engineering and Supply Chain teams to validate BoM accuracy and resolve discrepancies.
• Ensure BoM changes are documented and communicated effectively across departments.
• Parts Qualification Database Management, ensuring all entries meet engineering and regulatory standards.
• Support audits by maintaining up-to-date records and providing documentation as required
• Manage and process purchasing requests related to Engineering function

Standards of Performance

1. Ensure timely processing of Engineering Change Orders (ECOs), including justification, routing, and implementation tracking
2. Maintain a stable and consolidated ECO approval process, minimizing delays between request and emission
3. Address challenges such as managing growing product changes, updating BoMs, and archiving files efficiently
4. Timely progress, track and communicate on parts qualification
5. Any other objectives defined by the Engineering Manager to deliver sustained performances and opportunities for improvement

Skills / Experience

• Proven experience in document control within engineering or manufacturing environments
• Familiarity with PLM/PDM systems and ERP platforms
• Understanding of ISO standards and regulatory compliance (e.g., EN54, CE marking etc.)
• Excellent organizational and communication skills
• Attention to detail and ability to manage multiple priorities
• Italian and English fluent

Values & Personal Qualities

• Strong alignment to our company values
• Self-motivated with drive and enthusiasm towards continuous improvement
• Strong communicator, able to engage with stakeholders at all levels
• Results focused, high energy and a can-do attitude
• A keen eye for detail and top level of accuracy and thoroughness, getting things done right first time
• High levels of initiative, attitude and enthusiasm
• Able to work as part of a team and using own initiative