Document Control Leader

Job Purpose

The role is responsible for overseeing the lifecycle of engineering documentation, ensuring accuracy, traceability, and compliance with internal and external standards. This role plays a critical part in managing Engineering Change Orders (ECOs), maintaining Bills of Materials (BoMs), and administering the Parts Qualification Database to support product development, manufacturing, and regulatory audits.

Individual role Accountabilities

• Manage and process Engineering Change Orders (ECOs), including justification, approval routing, and implementation tracking
• Maintain revision histories and ensure obsolete documents are properly archived and traceable
• Coordinate with cross-functional teams to ensure timely updates and distribution of controlled documents
• Ensure compliance with internal SOPs such Engineering Change Order and notice procedure
• Technical Bill of Materials (BoM) creation, revision, and routing to ERP thru ECO
• Collaborate with Engineering and Supply Chain teams to validate BoM accuracy and resolve discrepancies.
• Ensure BoM changes are documented and communicated effectively across departments.
• Parts Qualification Database Management, ensuring all entries meet engineering and regulatory standards.
• Support audits by maintaining up-to-date records and providing documentation as required
• Manage and process purchasing requests related to Engineering function

Standards of Performance

• Ensure timely processing of Engineering Change Orders (ECOs), including justification, routing, and implementation tracking
• Maintain a stable and consolidated ECO approval process, minimizing delays between request and emission
• Address challenges such as managing growing product changes, updating BoMs, and archiving files efficiently
• Timely progress, track and communicate on parts qualification
• Any other objectives defined by the Engineering Manager to deliver sustained performances and opportunities for improvement

Skills / Experience

• Proven experience in document control within engineering or manufacturing environments
• Familiarity with PLM/PDM systems and ERP platforms
• Understanding of ISO standards and regulatory compliance (e.g., EN54, CE marking etc.)
• Excellent organizational and communication skills
• Attention to detail and ability to manage multiple priorities
• Italian and English fluent

Values & Personal Qualities

• Strong alignment to our company values
• Self-motivated with drive and enthusiasm towards continuous improvement
• Strong communicator, able to engage with stakeholders at all levels
• Results focused, high energy and a can-do attitude
• A keen eye for detail and top level of accuracy and thoroughness, getting things done right first time
• High levels of initiative, attitude and enthusiasm
• Able to work as part of a team and using own initiative