CONTRACTS MANAGEMENT ASSISTANT, G6

Overview

Italy | CONTRACTS MANAGEMENT ASSISTANT, G6

Organization: United Nations Global Service Centre (UNGSC), Brindisi, Italy

Posted: 4 Sep 2025 | Closing date: 3 Oct 2025

Org. Setting and Reporting

The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and training to peacekeeping and special political missions, and to other UN Offices, Agencies Funds and Programs. This position is located in the United Nations Global Service Centre, Brindisi, Italy within the 3R (Return, Refurbishment, Reuse) Program Team of the Supply Chain Service. The Contract Management Assistant reports to the Logistics Officer/3R Project Manager.

Responsibilities

Within delegated authority, the Contract Management Assistant will be responsible for the following duties:

• Support the section in ensuring the proper management of commercial contracts related to the maintenance and repair of UN-owned vehicles, assets and equipment returned to UNGSC for refurbishment, by periodic and ad hoc checks.
• Contribute to the drafting of statements of works, statements of requirements, technical evaluation matrices and requests for proposals with regards to contracts related to the maintenance and repair of UN-owned vehicles, assets and equipment returned to UNGSC for refurbishment.
• Ensure the enforcement of UN contracts in consultation with Procurement, and liaising with other Departments, including advising in handling claims and disputes, demanding specific performance, claiming against warranties, and other contractual remedies.
• Support the program in aligning supply chain planning with the management of commercial contracts related to the maintenance and repair of UN-owned vehicles, assets, and equipment returned to UNGSC for refurbishment.
• Provide assistance with resolution of contractual and performance issues and interpretation of contracts, in collaboration with Procurement and Legal.
• Contribute to the development and presentation of best practices, tools and lessons learned in relation to contract management to contract stakeholders.
• Assist with the analysis of information and data relating to contract utilization and contract management.
• Assist in the drafting of relevant audit responses related to maintenance and repair of UN-owned vehicles, assets and equipment returned to UNGSC for refurbishment.
• Administration of Unit office including the maintenance of contract related electronic and hardcopy records.
• Perform other duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of policies, practices, and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data. Knowledge of the Organization’s financial rules and regulations, budgeting, administrative procedures, policies, and directives, with respect to specialized tasks in supply management, logistics and transport operations. Demonstrates pride in work and achievements, professional competence, and efficiency in meeting commitments, observing deadlines, and achieving results. Commitment to gender perspectives and equal participation of women and men in all areas of work.

• COMMUNICATION:
• Speaks and writes clearly and effectively; listens to others, correctly interprets messages, asks questions to clarify, and tailors language to audience.
• PLANNING & ORGANIZING:
• Develops clear goals aligned with strategies; identifies priorities; manages time and resources efficiently; foresees risks and contingencies.

Education

High School diploma or equivalent is required.

Job-Specific Qualification

Certification of training in Procurement or Contract Management is desirable.

Work Experience

At least seven (7) years of progressively responsible experience in contract management, administration, logistics, or related area is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher. Experience in supply chain planning is desirable. Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar systems is desirable.

Languages

English and French are working languages of the United Nations Secretariat. For this job opening, English is required. Minimum language levels follow the UN Language Framework.

• English: Reading, Writing, Listening, Speaking at UN Level II

Assessment

Evaluation of qualified candidates includes a competency-based interview.

Special Notice

This position is open for recruitment for an initial period of one year with possibility of extension, subject to funding. The appointment may be fixed-term and is subject to local recruitment rules and funding availability. The United Nations Secretariat is committed to achieving gender balance and geographical diversity. Female candidates are strongly encouraged to apply.

United Nations Considerations

Details cover ethics, eligibility, mobility and equal opportunity. The UN does not charge a fee at any stage of recruitment. Reasonable accommodation may be provided to applicants with disabilities. Applicants must be authorized to work in the duty station. See online recruitment platform for instructions and guidance.

How to apply

Apply here:

Job details

Country: Italy | City: Brindisi | Type: Job | Career category: Logistics/Procurement | Years of experience: 5-9 years

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