Chief Accountant

Overview

The role aims to be recognized as a trusted advisor to finance team members and other hotel business partners. This role supports the finance lead to retain and train best-in-class finance professionals and assists in developing their finance team. This role ensures a robust control and compliance environment and supports the hotel / hotels to maximize profit and contributes to implement EMEA Operations Finance innovations and projects.

Responsibilities

• Directly manage some AP transactions and cash management
• Supervise and maintain the books of the hotel(s) on a daily basis
• Responsible for the accuracy and completeness of all transactions to the various accounts and ensure that they are properly recorded in the books on a timely basis and in the correct period
• Ensure that all balance sheet transactions are accounted for, documented and properly and timely reconciled
• Fully conversant with the Hilton standard chart of accounts and the correct use the same
• Ensure that the accounting records comply with local laws and regulations and Hilton Policies and procedures
• Ensure the month-end closing process is completed and the timely preparation of all required financial reports for review by the Hotel Finance lead
• Ensure the accurate and prompt month-end and year-end closing of the books of accounts
• Assist in the completion of forecasts as instructed
• Assist in the preparation of monthly financial reports and schedules as directed, required by management and owners
• Thoroughly familiar with the duties and procedures of other team members within the finance department over whom the role has supervision
• Assist and coordinate the internal and external audit process
• Assist in ensuring compliance with legal and taxation legislation
• Hands-on and take an active role in daily activities within the department, ensuring that all work is up to date and assists team members where and when required
• Assist the Finance Department Head in providing financial information to assist in any decision making process
• Actively contribute to team members' development and training programs
• Coordinate departmental leave and organise the coverage of positions during team member absence
• Create a pleasant working environment, ensure productive and efficient work practices within the Finance team
• Ensure that all internal applicable accounting control procedures are strictly adhered to and communicate any perceived weakness to the Finance Lead
• Maintain an adequate and up to date filing system
• Handle all requests and enquiries in a timely, efficient and friendly manner
• Review invoices and other posting documents and check proper account coding allocation
• Lead the month-end process relating to stocks, creditors, pre-payments and accruals and ensure all work is completed on time with all relevant accounts reconciled
• Ensure the Balance Sheet accounts relating to stocks, pre-payments, creditors and accruals are a fair reflection of the assets and liabilities of the hotel
• Maintain Fixed Cost Register and ensure that this is a full and accurate reflection of all contracts in place
• Review, clarify and code corporate, affiliated charges and Hilton fees
• Posting of selected journal vouchers
• Prepare and review vendor tax registers, declaration and any legal accounts payable requirements
• Upload of payment file to online banking system (if applicable) and ensure payments to team members, authorities, etc. are made timely
• Review and posting of any payroll related month-end accruals, overtime, vacation, bank holidays and other paid leaves, etc.
• Spot Checks: Compare employment contracts to data source (GL/Payroll System) and ensure accuracy
• Support Assistant in any month-end processes as necessary, e.g. creation and posting of journal entries, preparation of balance sheet reconciliation, review journal entries of the finance team
• Support Assistant in communication and preparation of documentation needed by any internal/external auditor
• Prepare journal entries for all bank accounts and ensure accuracy, maintain proper documentation for all bank movements
• Prepare and submit any fiscal statistics in accordance with local law
• Ensure the timely delivery of invoices within three working days and that all city ledger invoice batches are posted and reconciled on a daily basis
• Ensure the posting of invoices is done using the correct debtor codes
• Ensure all advanced payments received are properly recorded
• Review month-end aging reports and ensure all reports reconcile and balance against the general ledger
• Perform any additional tasks assigned to ensure that the hotel functions smoothly
• Good knowledge of Italian

Qualifications

• Good knowledge of Italian