CEO Project & Operations Coordinator

Interested?

Please send your CV and a short introduction to

Subject: CEO Project & Operations Coordinator

We are more interested in finding the right person than the perfect CV.

About SciencePower

SciencePower is building the next generation of Biological Nutrition through advanced postbiotic technology, microbiome science, and innovative fermentation platforms designed to reshape the future of health, wellness, nutrition, food & beverage, supplements, agriculture, and biotechnology.

We are an international, fast-growing company operating at the intersection of science, innovation, and commercial scale-up, collaborating with global partners, universities, brands, and research organizations.

As we continue to expand internationally, we are looking for a highly organized, dynamic, technology-oriented person to work directly with the CEO and join the operational core supporting the company’s next phase of growth.

The Opportunity

This is not a traditional assistant role…

This is an opportunity to become part of the operational core of a fast-growing international company and work directly alongside the CEO across multiple strategic, operational, and organizational activities.

The role is designed to support operational coordination, organizational alignment, and execution continuity across the company while working collaboratively with founders, partners, external collaborators, and agencies.

You will gain direct exposure to:

• startup scaling,
• international business development,
• innovation and commercialization,
• strategic partnerships,
• operational infrastructure,
• governance implementation,
• AI-enabled workflows,
• marketing support and coordination,
• investor preparation,
• trade shows and international events,
• and cross-functional company execution.

We are looking for someone highly motivated, adaptable, proactive, and excited to grow together with the company over the coming years.

Key Responsibilities

CEO & Executive Coordination

• Work directly with the CEO on daily operational coordination and strategic execution
• Help organize priorities, timelines, follow-ups, and action items
• Coordinate meetings, travel, events, and scheduling
• Support the preparation of presentations, reports, board materials, and business documentation

Operational Infrastructure & Organization

• Support the implementation and organization of Google Workspace and operational systems
• Help centralize and organize information, documentation, and workflows
• Facilitate visibility, coordination, and alignment across projects and activities
• Support organizational continuity and operational collaboration across teams, partners, and collaborators
• Assist with operational processes and internal coordination activities

Project & Partner Coordination

• Coordinate communication with collaborators, partners, agencies, universities, suppliers, and external stakeholders
• Help track timelines, deliverables, milestones, and project progress
• Support cross-functional collaboration between commercial, scientific, operational, and marketing activities
• Occasionally, support coordination activities involving founders and strategic partners

Marketing & Commercial Support

• Coordinate with branding and marketing collaborators
• Support the organization of commercial materials and CRM activities
• Help monitor market activity, trends, competitors, and ongoing initiatives

AI & Digital Tools

• Utilize AI tools and digital platforms to improve organizational efficiency and communication workflows
• Support the implementation of modern operational and collaboration systems

Ideal Profile

• Highly organized and detail-oriented
• Strong communication and coordination skills
• Fluent English is required (written and spoken)
• Italian language skills are preferred
• Comfortable working in an international and fast-moving startup environment
• Flexible and adaptable across different working styles and time zones
• Digitally native and highly familiar with modern technology and AI tools
• Proactive, solution-oriented, and execution focused
• Able to manage multiple parallel activities simultaneously
• Strong sense of ownership and accountability
• Comfortable handling confidential information professionally
• International mindset with high adaptability and flexibility

Experience with Google Workspace, Notion, Odoo, CRM systems, project management tools, AI platforms, or startup operations is considered a strong plus.

What We Offer

• Opportunity to work directly with the CEO and founders
• Exposure to international projects, partnerships, and strategic initiatives
• Fast learning and high-growth environment
• Opportunity to grow together with the company as SciencePower scales internationally
• Dynamic, entrepreneurial, and innovation-driven culture
• Flexible and hybrid working structure
• Possibility to evolve into broader operational or strategic roles over time

Compensation Structure

Compensation will be structured based on the candidate's experience, profile, availability, and overall fit with the role.

We are open to both full-time and part-time arrangements during the initial phase, with the objective of identifying the right long-term person to grow together with the company.

The compensation package is expected to include a fixed component, along with performance-based incentives aligned with agreed-upon milestones, responsibilities, and the company's growth objectives.

We are primarily focused on finding the right individual and remain flexible in designing a structure that creates mutual long-term value.

Who We Are Looking For

We are looking for someone ambitious, curious, organized, and excited about helping to build a next-generation health and biotechnology company from the inside.

Someone who enjoys:

• solving problems,
• creating organization from complexity,
• working across multiple projects,
• learning fast,
• and being part of a mission-driven company shaping the future of biological nutrition.

If this sounds like you, we encourage you to apply!

We believe opportunities to work directly alongside founders and help build a next-generation biotechnology company from the inside are rare. We are excited to meet exceptional people who want to learn fast, take ownership, and grow together with us.