CEO Executive Assistant - Chinese speaker

Randstad Italia SpA, on behalf of a multinational company, is seeking a highly organized, proactive, and discreet Executive Assistant Chinese speaker to provide high-level administrative and strategic support to the CEO.

In this role, this person will serve as a trusted partner, ensuring seamless day-to-day operations and fostering effective communication within a fast-paced, global environment. The ideal candidate will balance rigorous time management with a sophisticated professional presence.

• Location: Rome
• Contract: Fixed term outsourcing contract with Randstad with possibility of renewal

Key Responsibilities

• Strategic Calendar Management: Proactively manage the CEO’s complex schedule, prioritizing high-impact engagements and coordinating seamless international travel logistics.
• Stakeholder Liaison: Serve as the primary gatekeeper and point of contact, streamlining communication between the CEO and internal/external stakeholders.
• Confidentiality & Discretion: Execute the highest level of integrity when handling sensitive corporate data and private information.
• Project Oversight: Drive strategic initiatives by tracking action items, managing deadlines, and ensuring consistent follow-up on executive priorities.
• Executive Support: Efficiently screen and vet incoming calls, emails, and requests to optimize the CEO’s daily workflow.
• Travel & Expense Management: Orchestrate end-to-end domestic and international travel, including detailed itineraries and comprehensive expense reporting.
• Cross-Functional Collaboration: Partner with Finance, HR, and Legal departments to ensure organizational alignment and the successful execution of CEO mandates.

Required Qualifications & Experience

• Education: Bachelor’s degree or equivalent professional background.
• Experience: previous experience as an Executive or Personal Assistant supporting C-suite leadership and demonstrated expertise in managing high-level stakeholders and high-volume, complex calendars.
• Technical skills: Expert-level command of Microsoft Office 365 / Google Workspace and modern digital collaboration tools.
• Trilingual Fluency: Professional-level proficiency in English, Chinese, and Italian.
• Efficiency: Ability to operate independently, navigate competing priorities, and deliver results under tight deadlines.
• Executive Presence: Exceptional interpersonal skills with the ability to interface with global leaders.
• Proactive Problem-Solving: A solution-oriented mindset with the ability to "connect the dots" and anticipate executive needs before they arise.
• Adaptability: High degree of resilience and flexibility in fast-paced, evolving environments.

This job advertisement is aimed at both sexes, in accordance with Laws 903/77 and 125/91, and at people of all ages and all nationalities, in accordance with Legislative Decrees 215/03 and 216/03.

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