CEO Executive Assistant

Randstad Italia SpA, on behalf of a multinational company, is seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative and strategic support to the CEO. In this role, you will serve as a trusted partner, ensuring seamless day-to-day operations and fostering effective communication within a fast-paced, global environment. The ideal candidate will balance rigorous time management with a sophisticated professional presence.

Job Location: Rome

This opportunity is powered by Randstad Italia and is offered an outsourcing contract.

Salary Range: €30,000 - €40,000 (commensurate with experience).

Note: Please apply only if you are comfortable with this specific outsourcing contractual arrangement.

Key Responsibilities

• Strategic Calendar Management: Optimize the CEO’s schedule by prioritizing high-impact engagements and managing complex, multi-timezone agendas
• Gatekeeping & Liaison: Act as the primary point of contact and ambassador for the CEO, facilitating smooth communication with internal leadership and external global stakeholders
• Operational Excellence: Lead the end-to-end coordination of domestic and international travel, including detailed logistics, visas, and subsequent expense management
• Confidentiality & Discretion: Manage sensitive information and high-stakes documentation with the utmost integrity and professional judgment
• Project Tracking: Drive the execution of strategic initiatives by monitoring action items, deadlines, and deliverables across departments
• Cross-Functional Alignment: Collaborate closely with Finance, HR, and Legal teams to ensure corporate priorities are aligned and executed flawlessly

Required Qualifications & Experience

• Education: Bachelor’s degree or equivalent professional background
• Experience in a C-suite support role (EA or PA), ideally within a multinational or matrixed organization
• Full professional proficiency in Chinese, English, and Italian is mandatory
• Advanced command of Microsoft Office, Google Workspace and modern digital collaboration tools
• Proven ability to navigate competing priorities and meet rigorous deadlines with a high degree of autonomy
• Executive Presence: Exceptional interpersonal skills and the ability to interface confidently with senior leaders
• Flexibility and composure when navigating the shifting demands of a dynamic corporate landscape

Discretion: A rock-solid commitment to maintaining confidentiality at all times