Capex Project Scheduler - Big Pharma Company

Your new role

For a Big Pharma Factory we're seaking for the new CAPEX Project Scheduler who will play a critical role within the Project Delivery team, ensuring that capital expenditure (CAPEX) projects are delivered on time and within scope. This position involves the development, monitoring, and management of project schedules, ensuring alignment with customer standards and practices. The ideal candidate will have extensive experience in project scheduling, particularly within large, multi-level, international projects in a pharmaceutical or similar regulated industry.

Your Key responsibilities:

Schedule Development Management

• Develop and maintain detailed project schedules for various phases of the project lifecycle, ranging from master schedules to detailed level 4 schedules: In essence, your role is to develop a schedule for the client activities (OQ- PQ – PPQ – documents etc.).
• Facilitate interactive planning sessions to develop integrated schedules and identify potential risks
• Integrate schedules with EPCM contractor schedules to create a unified project timeline
• Challenge and validate schedules provided by external contractors and engineering office (Design – Construction – Commissioning)

Monitoring and reporting

• Regularly monitor project progress against the established schedule and report any discrepancies or delays to the Project Manager
• Conduct schedule analysis to identify the critical path and optimize project timelines
• Provide regular status updates and progress reports to the Project Manager and other stakeholders
• Participate in risk management exercises to assess the schedule impact of identified risks and develop mitigation plans

Stakeholder communication

• Ensure all project team members are aware of the project schedule status, particularly at key milestones and critical milestones
• Liaise with cost controller and project control lead to extract contractual milestones and produce cash flow curve (invoice forecast)
• Provide comprehensive schedule tool for the team to be aware of the 4/6 week look ahead schedule. Provide excel tracker to monitor details tasks that will not be in the schedule
• Liaise with other portfolio managers and departments to gather inputs and integrate them into the project schedule

What do you need to succeed:

Tool Expertise

• Serve as the team expert for scheduling tools such as Microsoft Project (MSP), MSP Online, and Primavera

Reporting and compliance

• Comply with all reporting requirements, including regular updates to MS Project Online and submission of project status reports
• Consolidate and extract workload forecasts from GSK scheduling tools to ensure resource availability
• Prepare 13RT form

Governance and review :

• Participate in gate reviews and governance meetings, providing schedule updates and highlighting key milestones
• Extract key milestones for governance or Project Stage Gates to facilitate project planning and execution

What do we offer:

Experience in a rapidly growing international pharmaceutical environment with highly competitive compensation; freelance contract for three days per week, with relocation package and benefits commensurate with the role