Assistant

Our mission is simple yet ambitious: Hydrate the world!

At Coral Club, we are dedicated to improving people’s well-being. Since 1998, we have collaborated with leading global experts to create top-quality, innovative products that support a healthy lifestyle. Every product we develop combines the best natural ingredients with advanced technologies and undergoes extensive safety testing before reaching our customers.

Now we invite you to join our growing European team!

Position: Assistant Division Coordinator

Location: Italy, Rimini

Company: Coral Club Europe

Are you ready to elevate your career with a company that values health, innovation, and meaningful global impact? We are looking for a proactive, disciplined, and motivated Assistant Division Coordinator to support our international operations and dynamic leadership team.

Key Responsibilities

1. Executive Support

• Serve as the right hand to the Division Leader: assist with planning, communication, and task execution.
• Prepare analytical briefs, reports, presentations, and summaries.
• Support the coordination of international projects.
• Handle routine managerial tasks to optimize the leader’s time.

2. Coordination of Emerging Markets (Non-Priority Countries)

• Maintain communication between HQ and regional leaders.
• Monitor execution of basic marketing and operational tasks.
• Provide timely reports on risks, issues, and progress.
• Collect regional statistics, activity plans, and reports.
• Support local teams with tool and process implementation.

3. Control Meetings & Performance Monitoring

• Plan and conduct regular sync meetings (online/offline) with regions.
• Track KPI achievements, deadlines, and operational tasks.
• Assist in adjusting plans when deviations occur.
• Prepare meeting minutes and oversee execution of decisions.

4. Learning & Developing Recruitment Skills

(Training-based function)

• Participate in recruitment projects under a mentor.
• Learn algorithms for attracting key leaders and distributors.
• Adapt recruitment tools to regional specifics

5. Work With Distributors & Partners

• Support new and active distributors with organizational tasks.
• Assist in onboarding and adaptation to company tools and processes.
• Gather field feedback and communicate it to management.
• Participate in preparation of training materials and mini-events.
• Coordinate onboarding kits and support systems.

6. Process Organization

• Prepare schedules, timelines, and project roadmaps.
• Monitor deadlines and deliverables across countries/regions.
• Maintain internal sheets, CRM data, and summary dashboards.
• Participate in improving business processes.

7. Communication & Administrative Support

• Handle business correspondence with leaders, offices, and contractors.
• Prepare weekly reports for the Division Leader.
• Ensure documentation and process tracking.
• Organize meetings, travel arrangements, and small events.

Requirements

• 2+ years in administrative, coordination, or operational roles.
• Experience in an international environment or network marketing is a plus.
• Excellent written and verbal communication skills.
• Strong ability to work with KPIs, reports, and spreadsheets.
• English: B2+ required .
• Strong proficiency in Google Workspace / MS Office.
• Highly organized, independent, disciplined, and reliable.
• Readiness for occasional business travel.

Additional Skills

Tools & Software Required:

• Google Workspace (Sheets, Docs, Slides, Calendar)
• Excel (Intermediate+)
• CRM systems (HubSpot, Zoho, Bitrix, Amo, etc.)
• Zoom / Google Meet
• Slack or Microsoft Teams
• Notion (preferred)
• Telegram Business Tools
• KPI dashboard management (Google Sheets)

Nice to have:

• Canva (mini-presentations)
• PowerPoint
• Trello / Asana

Languages

• English - B2 minimum (required)
• Spanish (A2–B1), Russian, Portuguese - advantage

Personal Competencies

Must Have

• Strong organizational discipline
• Excellent communication skills
• Attention to detail
• Stress resilience
• Ability to manage multiple tasks
• Ownership and responsibility
• Curiosity and willingness to learn (including recruiting)
• Empathy with healthy professional boundaries

Very Important

• Ability to work with leaders and distributors
• Independence even when instructions are minimal
• Ability to motivate without “acting as a psychologist”
• Honesty, transparency, reliability
• Respectful, professional communication
• Commitment to deadlines

Managerial Competencies (Bonus)

• Expectation management
• Clear and constructive feedback
• Handling complex situations
• Analytical thinking
• Ability to switch tasks quickly

Why Join Coral Club Europe?

• Work in a growing international company with a meaningful mission
• Collaborate with multicultural teams across the world
• Professional development and internal training programs
• Opportunity to grow into leadership, recruitment, and coordination roles
• Friendly and supportive work environment